HR Location Specialist

The HR Location Specialist will:Coordinate and provide administrative HR services for internal stakeholders, HR department, and external customers. Perform extensive electronic and telephone verbal and written communication, including answering first-level HR inquiries.ADMINISTRATIVE:Coordinate and provide administrative HR services for internal stakeholders, HR department, and external customers.Maintaining leaves of absence in SAP.Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, making ID badges and taking down minutes as needed.Responding to and putting through various queries from managers and employees, and from other departments.Maintaining employee file records up-to-date by handling changes in employee status in timely manner.Helping in maintenance of employee directory and company organization charts.Providing assistance in monitoring employee performance appraisal process.Record maintenance including maintaining recruiting records and files.  Maintaining personnel files.Coordinate schedules, appointments, travel. Process expense reports, purchase orders.STAFFING:Post open positions (internal and external)Schedule candidate interviews and handle necessary expense reimbursementProcess interview paperwork and follow-up candidate correspondence, as neededMonitor and update applicant tracking and correspondenceHandle background checks & employee physical (drug screening); monitor and report resultsNEW HIRE PROCESSING:Maintain and track new hire records to include preparation of new personnel filesCompile & distribute new hire packets, update new hire documents as neededTrack new hire in-processing procedures:  paperwork, medical testing, background investigations, payroll-related itemsInput new hire information into SAPSupport in-processing of newly hired employees including creating ID Badges.ADMINISTRATION OF POLICIES AND PROCEDURES:Ensure consistent application of Human Resources policies and procedures in relation to staffing/recruitment, new-hire processing, employee personnel records, payroll information, applicant flow logs, and drug testing policies.Exercising individual judgment while dealing with potential or real troubles on own initiative and bringing them to manager’s attentionInterpreting, assisting and advising employees and managers regarding applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines.Keeping up current issues and matters in the organization related to HR department.EMPLOYEE RELATIONSAdministering Mt. Vernon’s perfect attendance programCoordinating service awards with department managers.Responsible for the company store.Coordinating birthday certificates and anniversary letters for Mt. Vernon’s employees.VENDOR RELATIONSLiaison with HR related vendors including but not limited to temporary service agency, service award agency, uniform agency, and the flower company. Initiate administrative improvements that result in reduced costs, improved processes and/or customer satisfaction.Process temporary hours and invoices.  Create/generate PO’s as required.Create reports as necessary.FMLA/DISABILITY CLAIMSInitiate and track FMLA & Disability ClaimsReview and follow up with employees.Provide feedback to HR Manager on administration/claim issues that could potentially lead to employee relation issues.Perform other duties as directed by the Personnel Manager or Human Resources Manager