Administrative Assistant

Administrative Assistant Date Posted: Sep 26, 2024 Requisition ID: 450092 Location: Indianapolis, IN, US, 46204 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About Indiana Finance Authority (IFA): The Indiana Finance Authority oversees state-related debt issuance and provides efficient and effective financing solutions to facilitate state, local government, and business investment in Indiana. IFA enables the State of Indiana to communicate as one voice with the various participants in the financial markets: 1) the Indiana Development Finance Authority, 2) the State Office Building Commission, 3) the Indiana Transportation Finance Authority, the 4) Recreational Development Commission, the 5) State Revolving Fund Programs, 6) the Indiana Brownfields Program, and 7) Indiana Health and Educational Facilities Finance Authority. Role Overview: This position will work from 8:00 am to 4:30 pm. This postion be who greets and checks in anyone coming into the office. They will also be in charge of answering and screening phone calls. Salary Statement: The salary for this position traditionally starts at $49,000.00 but may be commensurate with education or work experience. A Day in the Life:

Must be able to work from 8:00 a.m. to 4:30 p.m.

Greet and screen visitors for 9th Floor

Answer and screen telephone calls for IFA, Office of Energy Development, Board for Depositories and Indiana Education Savings Authority; respond to routine inquiries and/or make appropriate referrals.

Make updates and changes to the IFA website

Prepare monthly payment notices for State Revolving Fund

Price and order office supplies as necessary

Coordinate scheduling of conference rooms

Arrange meetings and order lunch when necessary

Print and distribute monthly IFA Board Packets

Maintain front desk Procedure Manual

Send faxes for staff members when requested

Make copies as requested

Appropriately distribute incoming mail and other materials for all agencies on the floor

Deliver items as requested within walking distance

Post and mail meeting notices and agendas as requested for meetings

Schedule meetings and conferences for staff

Serve as key operator of all office machines, including performance of routine upkeep, i.e.

adding toner/paper to copy and fax machines

Perform other secretarial duties and related tasks as required

What You'll Need for Success:

High school diploma

Office experience or accredited training preferred

Highly organized – able to handle multiple tasks

Experience with Microsoft Word, Power Point, Outlook, Excel and Adobe Pro

Typing skills – minimum 50 wpm

Knowledge of office machines

Above average clerical skill; knowledge of English grammar, spelling, punctuation, and formatting

Good interpersonal relationship skills; ability to communicate with persons of all educational

and social backgrounds

Ability to exercise independent judgment within established guidelines and procedures

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

Deferred compensation 457B account (similar to 401k plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

150 hours of paid new parent leave

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [emailprotected] .

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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