Construction Office Administrative Assistant

The Administrative Assistant will provide support for our Program Management team on a variety of administrative and clerical tasks. The person shall work from our Greenfield office. The job duties include but are not limited to:

Support team with day-day to administration,

Track action items, follow-up needs, and upcoming milestones/deliverables,

Coordinate and arrange meetings,

Prepare agendas,

Record and transcribe summaries of meetings,

Review of agreements, scope, items, compile pertinent responsibilities to track,

Assist in printing and documentation,

Maintain confidentiality of sensitive documentation,

Prepare ad-hoc templates, reports for the project as required,

Organize and maintain file system, file correspondence and other records,

Keep the project team updated on new document versions and how to obtain access,

Assist the project manager to prepare status reports and invoices,

Assist team in client interface and provide information to project client as per directive from project manager, and

Other duties as assigned.