Administrative Assistant 1

Administrative Assistant 1Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4646468) ApplyAdministrative Assistant 1Salary $42,057.60 - $61,817.60 AnnuallyLocation Des Moines - 50319 - Polk County, IAJob TypeFull-timeJob Number25-00507Agency005 Department of Administrative ServicesOpening Date09/05/2024Closing Date9/15/2024 11:59 PM CentralLinkedIn Tag#LI-POSTPoint of ContactStella Sussex at stella.sussex@iowa.gov

Description

Benefits

Questions

Job DescriptionAre you a detail-oriented professional with excellent organizational and communication skills? TheDepartment of Administrative Services (DAS) Print Services Enterpriseis seeking anAdministrative Assistant Ito support the daily operations of our dynamic print services team. In this role, you will play a key part in ensuring our print production runs smoothly, our customers receive top-notch service, and our operations stay efficient. If you're looking for an opportunity to contribute to the success of a vital state service while developing your career, this could be the perfect fit for you.Key Responsibilities:

Operational Support:Assist the DAS Print Manager with program management, providing advice on work processes, systems revisions, and goal tracking.

Order Management:Accurately record, route, and track incoming print orders, working directly with agencies to clarify and meet their specific needs.

Vendor Coordination:Decide when to process orders in-house or outsource, handling bids for external finishing services and ensuring timely job completion.

Customer Service:Serve as a point of contact for DAS Print, providing information, resolving conflicts, and assisting with order entry and print recommendations.

Data and Reporting:Gather, analyze, and report on performance metrics to ensure the timely delivery of services and customer satisfaction.

Inventory and Supplies Management:Manage supply orders and track inventory, ensuring that production is always fully stocked and equipped to meet demand.

Preferred Qualifications & Skills:

Strong organizational abilities and attention to detail

Effective communication skills, with the ability to work well with internal teams and external customers

Ability to handle confidential information with discretion

Experience in managing and prioritizing multiple tasks in a fast-paced environment

Proficiency in customer service and problem-solving

Familiarity with inventory management and order processing systems is a plus

Knowledge of copyright restrictions

This position requires handling confidential information and the person selected will be required to have a Federal background check performed.Benefits:At the State of Iowa, we are committed to your well-being. As a valued team member, you'll enjoy a comprehensive benefits package that includes:

Paid Time Off:Enjoy vacation, paid holidays, and sick leave with no limits on sick leave accrual.

Great Benefits:Excellent Health, Dental, and Vision Insurance Options.

Retirement Plan:IPERS Retirement package and an option for a deferred compensation plan.

Flexibility:Flexible Spending Accounts (medical and dependent care).

Life Insurance:Free Life Insurance.

Support:Employee Assistance Programs and Employee Discount Programs.

To learn more about the benefits of working with the State of Iowa, visit ourbenefits webpage. (https://iowa.attract.neogov.com/recruitment/p/benefits) Ready to Make an Impact? Apply Today!AtDAS Print Services, we pride ourselves on fostering a collaborative environment where innovation and integrity drive our success. If you’re a proactive problem-solver who thrives in a fast-paced environment, we want you on our team! Take the next step in your career and apply for theAdministrative Assistant 1position today.Explore the Distinctive Culture of DAS: Why Choose Us?Are you ready to uncover the unique qualities that make the Department of Administrative Services (DAS) an exceptional workplace? Dive into ourrecruitment page (https://iowa.attract.neogov.com/recruitment/p/department-of-administrative-services) to explore what sets DAS apart, join our Talent Network for the latest job opportunities, discover the outstanding benefits offered by the state, and receive personalized support to navigate the State's hiring process. We're excited to welcome you aboard and see how your talents can contribute to the success of our team.Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list and referred to the hiring manager for consideration.Selectives163 Print Operations:6 months experience in the display or printing of computerized reports.Minimum Qualification RequirementsApplicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

Graduation from an accredited four-year college or university with a bachelor's degree in any field.

A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.

Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant

For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/classandpay/JobClassDescriptions/AdministrativeAssistant1-00708-90708.pdf) .Why Choose the State of Iowa?At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.Our Robust Benefits Package Includes:Competitive Compensation:Enjoy a competitive salary that reflects directly on your skills and expertise.Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.Health and Wellness:Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.Retirement Planning:We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .Paid Time Off:Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.Professional Development:Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.Employee Assistance Program (EAP):We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.Diversity and Inclusion:Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.Join Us - Elevate Your Career:Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

Yes - I understand and agree.

No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Have you graduated with a Bachelor's Degree from an accredited college/university?

Yes

No

04

How many years do you have of a combination of full-time work experience in accounting, secretarial or office support work involving: collecting, compiling, reporting, examining and/or editing numerical data; coding/qualifying persons for benefits, licenses or other transactions; preparing/keeping budgetary accounts and projections; organizing/implementing office support operations; advising on procedural processes; or other work which provided direct support/exposure to substantive agency programs AND/OR post high school education? 30 semester hours of course work equals one year of experience.

I do not have any of the combined education and/or experience

Less than two years of the combined education and/or experience

Two years to less than four years of the combined education and/or experience

Four years or more of the combined education and/or experience

05

Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant or Human Resources Technical Assistant for the State of Iowa?

I am not a State of Iowa employee

Less than 12 months of the required experience

12 months or more of the required experience

06

Does your application demonstrate that you have 6 months' experience in the display or printing of computerized reports?

Yes

No

07

If you answered "Yes" to the question above - please list exactly HOW you meet it: list exact classes and credit hours, employer, dates and hours per week and exact duties. Please do not paste or state - See application or resume. If you answered no to the question above please type in "No" in the box below. Neglecting to thoroughly answer this question may result in disqualification.

Required Question

AgencyState of IowaAgency005 Department of Administrative ServicesAddressHoover State Office Building1305 E Walnut StDes Moines, Iowa, 50319Websitehttps://das.iowa.govApplyPlease verify your email addressVerify Email