Inventory Coordinator II

The Inventory Coordinator maintains sufficient inventory of supplies to meet customer needs while coordinating the daily activities of the Supply Chain team ensuring that all supply processes (receiving, distribution, inventory management) are completed in a timely and accurate manner. Assists with the implementation of system/regional value analysis team supply standardization. Serves as inventory consultant in reporting of all UPH supply inventories and service lines. Why UnityPoint Health?Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.

Benefits – Our competitive Total Rewards program offers benefits options like 401K match, paid time off and education assistance that align with your needs and priorities, no matter what life stage you’re in.

Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.

Development – We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience.

Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve.

Hear more from our team members about why UnityPoint Health is a great place to work at https://dayinthelife.unitypoint.org.

Essential Functions/Responsibilities:Essential functions are the duties and responsibilities that are essential to the position (not a task list). Do not include if less than 5% of work time is spent on this duty. Be specific without giving explicit instructions on how to perform the task. Do not include duties that are to be performed in the future. Duties should be action oriented and avoid vague or general statements. % of Time(annually)Inventory Management· Maintains appropriate supply levels within perpetual warehouses and par locations through monitoring and adjusting inventory levels based on usage patterns derived from accurate and timely electronic documentation of transactions for all responsible inventories. · Displays thorough understanding of specialty products and procedures as well as analytical skills necessary to balance clinical needs and cost· Acts as a liaison between clinical services department, supply chain and physicians to ensure needed products are available in the most efficient, cost effective manner· Responsible for setting up and maintaining a computerized inventory of specialty products used within procedural area· Collaborates with Central Procurement and all other Service Lines with inventories to minimize interruptions in service, supply shortages and inventory management improvement. · Monitors the back order/open orders report to maintain product availability. Manage required substitutions resulting from back orders and communicating with all clinical and departments needing information related to changes in supply availability.· Arranges and manipulates shelving/labeling in supply chain areas to create efficient stocking/picking workflow and minimize overstocking.· Coordinates ongoing cycle counting for assigned supply warehouses, recommending improvements to inventory management process to improve the accuracy of stock on hand.· Reviews Manufacture Recall notices and works with end users to remove any affected product from UPH-XXX· Coordinates inventory management of supplies to assist in disaster response and recovery as part of the UPH-XXX Hospital Emergency Incident Command System. 40 %Operations/Staff Management· Assists with the coordination of the daily work assignments of supply chain staff, assisting staff as necessary· Serves as consultant and trainer for supply chain staff instructing them on best practices related to inventory management · Provides feedback to Supply Chain management on staff performance· Project manages supply and equipment conversions in collaboration with Supply Chain Leadership· Training resource for staff on MMIS software for inventory as needed and requisitioning process for procurement. · Provides Supply Chain Leadership with information from regular cycle counting, supply utilizations, or other conditions, which may affect UPH-XXX operations or budget planning.· Maintains an effective donation/remedy tracking spreadsheet to assist Supply Chain Manager with Community Benefit Reporting 40%Key Accountability: Purchasing· Places orders for supply replenishments in a timely manner.· Performs Requisitioning/Purchasing functions as assigned· Educates end-users on Requisition Center and other Lawson needs10 %Basic UPH Performance Criteria · Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.· Demonstrates ability to meet business needs of department with regular, reliable attendance.· Employee maintains current licenses and/or certifications required for the position.· Practices and reflects knowledge of HIPAA, TJC, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.· Completes all annual education and competency requirements within the calendar year.· Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse. Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff. Takes appropriate action on concerns reported by department staff related to compliance.10%Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Demonstration of UPH Values and Standards of BehaviorsConsistently demonstrates UnityPoint Health’s values in the performance of job duties and responsibilitiesFoster Unity:· Leverage the skills and abilities of each person to enable great teams.· Collaborate across departments, facilities, business units and regions.· Seek to understand and are open to diverse thoughts and perspectives.Own The Moment: · Connect with each person treating them with courtesy, compassion, empathy and respect· Enthusiastically engage in our work.· Accountable for our individual actions and our team performance.· Responsible for solving problems regardless of the origin.Champion Excellence:· Commit to the best outcomes and highest quality.· Have a relentless focus on exceeding expectations.· Believe in sharing our results, learning from our mistakes and celebrating our successes.Seize Opportunities:· Embrace and promote innovation and transformation.· Create partnerships that improve care delivery in our communities.· Have the courage to challenge the status quo.Minimum RequirementsIdentify items that are minimally required to perform the essential functions of this position.Preferred or SpecializedNot required to perform the essential functions of the position.Education:· Associates degree or 3 years equivalent experience in an inventory management position required.· Must read, write, speak, and comprehend English fluently.· Bachelor’s degree preferred.Experience:· A minimum of three years’ experience as a hospital or retail purchasing assistant or progressive experience in a hospital purchasing area is required.· Experience with an automated inventory system required.· Proficient with business tools such as Microsoft Word, Excel, and Outlook· Experience in analytics with an understanding of the healthcare industry, gathering report requirements, and designing and implementing solutions preferred.· Experience with analyzing data, accounting and or financial procedures preferred.License(s)/Certification(s):· Valid driver’s license when driving any vehicle for work-related reasons.Knowledge/Skills/Abilities:· Must be self-directed and assume responsibility for timely completion of job responsibilities.· Must be able to perform math calculations.· Must be able to follow verbal and written instructions.· Must be able to communicate effectively to negotiate purchases.· Spatial perception required to plan for supply storage.Other:Use of usual and customary equipment used to perform essential functions of the position. Requisition ID: 2022-112527 Street: 1026 A Ave NE Name: 1010 UnityPoint Health CR St Lukes Hospital Name: Central Supply FLSA Status: Non-Exempt Scheduled Hours/Shift: M-F 8:00 to 5:00 External Company URL: http://www.unitypoint.org