Office Manager

Description We are partnering with a small insulation/construction business looking for an experienced and versatile Office Manager to join their team. The ideal candidate will possess a solid understanding of office principles, be highly organized, proficient in basic bookkeeping/accounting functions, have excellent communication skills, and the ability to handle a variety of tasks simultaneously.If you want to contribute to a strong, growing small business and not just be another number, then this the spot for you! Working alongside the owner and installers, you will see the care that each individual has for the business and one another. Interested in learning more? Apply today!Responsibilities:

Administer data entry tasks between scheduling systems and Google Sheets.

Manage general bookkeeping/accounting duties, including credit card reconciliation, payroll assistance, and depositing checks.

Liaise with CPA for monthly financials, coding expenses and ensure check-invoice matching.

Generate and pull reports out of QuickBooks.

Manage invoicing to customers, pay bills, and manage other financial transactions.

Assist in building Standard Operating Procedures (SOPs) and maintaining documentation.

Facilitate material purchases, handle short-term projects, and update sales sheets with permits.

Handle customer service responsibilities, including answering phones, responding to emails and liaising with answering service.

Research and collate relevant information for the business.

Delegate lead generation activities through avenues like checking city websites for permits.

Oversee executive assistant duties such as managing the owner’s email, calendar management, and decision prioritization.

Requirements

Qualifications:

Proven office management or administrative experience.

Proficient in Microsoft Office Suite and Google applications, with experience in QuickBooks or another accounting software.

Effective communication skills, both verbal and written. Bonus if Spanish speaking!

Strong organizational skills, attention to detail, and ability to multi-task.

Understanding of general bookkeeping/accounting principles.

Excellent problem-solving skills and strong decision-making abilities.

High level of self-responsibility and trustworthiness.

Driven for continual improvement to move self and business forward.

As an Office Manager, you will wear numerous hats and be integral to the team's operations. It’s an excellent opportunity for someone looking to contribute to a positive company culture and operate in a dynamic and ever-changing business environment. We look forward to hearing from candidates who believe they can contribute to this growing business.How to Apply:Interested candidates should submit a resume detailing how their previous experience has prepared them for this position. You can also email leasha.carpenter@roberthalf com to have a confidential conversation.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .