Recruiting Coordinator - Remote (REF9167A)

Job Description

The Recruiting Coordinator is responsible for assisting in the company’s recruiting and talent acquisitions strategies to meet company’s needs and goals. This role will handle the back-end processes for the recruiting team. Additionally, creating and building internal client relationships while upholding Company Missions and Values will be critical to success.

Essential Functions Include:

• Maintain ATS system and flow of candidates.
• Post job requisitions, review applications and process job offers as requested by Recruiters.
• Manage job requisitions on all platforms (SmartRecruiters, LinkedIn, indeed, etc.).
• Schedule candidate interviews utilizing ATS, Outlook and Microsoft Teams, coordinating with Hiring Managers in various time zones globally.
• Report and analyze talent acquisition statistics.
• Collaborate with recruiting team on all steps in the recruiting cycle.
• Maintains records on recruiting activities as required.
• Notate all candidate correspondence in the ATS and tactfully communicate with all applicants not hired or determined unqualified for employment.
• Ensure the recruiting/hiring process for both contract and regular hires is structured, efficient, and fits within the guidelines of the company’s Standard Operating Procedures (SOPs).
• Plan, coordinate and attend career fairs and recruiting events when needed.
• Provide administrative and office support to multiple Recruiters in a fast-paced, high-performing, professional environment.
• Conduct background and credential investigations.
• Build and maintain effective working relationships with peers, managers, candidates and customers.
• Work with candidates to ensure they feel informed and supported through the entire recruiting process.
• Manage the Employee Referral Program, including tracking all referrals, reaching out to candidates, following up with employees, and communicating bonuses to HR/payroll.
• Communicate directly with each Recruiter to support their talent.

Qualifications

Qualified candidates must have:

• 1-3 years working in recruiting, human resources, administrative support, or related field.
• Bachelor’s degree in Business, Human Resources, or related field.
• Experience working with recruiting sites including LinkedIn and indeed.
• Experience working in ATS system preferred or demonstrated ability to manage a recruiting pipeline (job descriptions, tracking systems, correspondence, etc.). Experience using SmartRecruiters or Workday a plus.
• Energetic, highly motivated self-starter with outstanding organizational, writing, and communication skills who takes initiative to get things done.
• Ability to communicate effectively with people at all levels of the organization.
• Ability to work well independently and as part of a team.
• Ability to develop and maintain collaborative working relationships within and across groups work towards solutions that benefit all involved parties
• Strong customer service orientation, with focus on continuous improvement.
• Strong time management, with ability to establish priorities and maximize timely and quality output.
• Strong administrative skills and task orientation, with strong sense of urgency.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong computer skills with ability to quickly learn and adapt to new technology.
• Ability to organize and adapt to evolving priorities while maintaining a high attention to detail.
• Ethical and objective while exercising independent judgment and initiative.
• Quick-thinking and always striving to improve processes to best support the recruiting team so that we can provide an exceptional candidate experience.
• Ability to demonstrate appropriate professionalism and emotional intelligence.

Additional Information

• All candidates must be legally eligible to work in the United States.
• ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.