Administrative Assistant 3

Administrative Assistant 3Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4684181) ApplyAdministrative Assistant 3Salary $2,272.00 - $4,089.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number200906AA3-10.7.24SSDepartmentDCFS-Department of Children and Family ServicesOpening Date10/07/2024Closing Date10/12/2024 11:59 PM Central

Description

Benefits

Questions

Supplemental InformationDepartment MISSIONDCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.Department VISIONWe care for the well-being and safety of Louisiana's people.Department VALUESTreating all people with dignity, compassion and respect, while providing services with integrity.Selected Core Competencies:Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.Selected Preferred Competencies:Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.Solving Problems: The ability to discover solutions to problems.This position is located in East Baton Rouge Parish- (Fraud and Recovery Unit).This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months.Youmustinclude all relevant education and experience on your official State application.Resumes cannot be submitted in lieu of completing an application.The duties that you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job. Your experienceWILL NOTbe evaluated based on the job title alone. You must describe your actual duties. If you are a current employee of the State of Louisiana it is important that you indicate in the “Duties” section for each jobthe specific programs that you worked in to receive credit for that experience.List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.No Civil Service test score or assessment is required to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities". For additional information about this vacancy, please contact via e-mail at Kedra.Carter.DCFS@La.GovMinimum QualificationsMINIMUM QUALIFICATIONS:Two years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,ORTo provide highly-skilled keyboarding support in the transcribing and recording of information.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a professional, supervisor or manager.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Examples of WorkSECRETARIALResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.KEYBOARDINGSets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.Types materials that involve knowledge of special terminology.Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.Proofs typing results for typographical errors, spelling, punctuation and format accuracy.Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

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ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

1= I have no experience and/or am uncomfortable accepting direction

2= I have limited experience or require assistance to accept direction

3= I can accept direction

4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

1= I have no experience and/or am uncomfortable adapting to change

2= I have limited experience or require assistance to adapt to change

3= I can adapt to change

4= I can adapt to change and help others improve their ability to adapt to change

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AC: Explain your rating by providing specific and relevant examples in the box below.

05

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

1= I have no experience and/or am uncomfortable communicating effectively

2= I have limited experience or require assistance to communicate effectively

3= I can communicate effectively

4= I can communicate effectively and help others improve their communication

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CE: Explain your rating by providing specific and relevant examples in the box below.

Required Question

AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email