Administrative Assistant

Description Robert have is seeking an Administrative Assistant for our client in Baton Rouge, Louisiana. This role primarily involves providing front desk, communication, and HR support, as well as handling administrative tasks, document management, data entry, and customer/vendor coordination. This is a short-term contract to full time employment opportunity.Responsibilities: Greet visitors, manage incoming calls, and direct them to the appropriate staff members Oversee the department's email communications, responding to routine inquiries and forwarding messages as necessary Assist applicants with initial queries and forms and direct them to HR for further processes Support HR by maintaining employee files and assisting with onboarding materials Provide general administrative support to the team Maintain a well-organized filing system for invoices, statements, tax documents, and employee records, both digital and physical Ensure records are current, accessible, and well-organized through document scanning Enter and update client and vendor information in accounting systems as required Regularly communicate with customers and vendors to address inquiries, resolve invoice issues, etc. Review customer applications and vendor documents for completeness, including managing Certificates of Insurance (COIs) and W-9s for 1099 processing Track COI expiration dates and follow up with vendors or clients to ensure timely renewals Order and manage office and batch house supplies Sort and distribute incoming mail, including invoices, financial documents, and customer or vendor correspondence Prepare and send outgoing mail, such as invoices, checks, and client communicationsRequirements Proven experience with answering inbound calls is essential Strong customer service skills are required Must have prior experience with data entry Proficient in email correspondence Experience with both inbound and outbound calls is necessary Demonstrated proficiency in Microsoft Excel is a must Familiarity with Microsoft Outlook is required Proficiency in Microsoft PowerPoint is necessary Must have experience with Microsoft Word Ability to schedule appointments effectively is requiredRobert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply with us today!Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .