Administrative Coordinator 1-4 - Job Appointment

Administrative Coordinator 1-4 - Job AppointmentPrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4632333) ApplyAdministrative Coordinator 1-4 - Job AppointmentSalary $1,733.00 - $3,120.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberCRT-2024-199178-MBTDepartmentCulture Rec & Tourism-State ParksOpening Date08/23/2024Closing Date8/28/2024 11:59 PM Central

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Supplemental InformationLOCATION AND POSITION INFORMATION: This position is located at State Parks Administrative Office in Baton Rouge, LA . This posting will be used to fill two (2)vacancies. This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.No Civil Service test score is required in order to be considered for this vacancy. This position is in a Career Progression Group up to an Administrative Coordinator 4 . As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 1, 2, 3, or 4 based on the qualifications of the selected applicant. Please refer to the "Class Specifications" page by clicking here (https://www.governmentjobs.com/careers/louisiana/classspecs) , for specific information of salary ranges, minimum qualifications and job concepts for each level. To apply for this vacancy, click on the “Apply” link above and complete an electronic application , which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

Managing Budgets:The ability to be a good steward of state resources by effectively managing allocated funds.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.Louisiana as a State, is a Model Employer for People with Disabilities.For further information about this vacancy contact:Melissa Thibodaux Department of Culture, Recreation, & Tourism 1051 N. 3rd Street Baton Rouge, LA 70802 Fax: (225) 342-7928 mthibodaux@crt.la.gov Minimum QualificationsMINIMUM QUALIFICATIONS: No experience or training is required. Job ConceptsFunction of Work:To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.Level of Work:Entry.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.Examples of Work50% Inventory Management & Purchasing Maintains inventory of resale items and operational stock, and review sales records, to determine what items need to be ordered. Assists with display and organization of resale merchandise, as well as pricing merchandise for sales. Works with vendors to ensure timeliness and accuracy of products and services. Inspects incoming inventory, and compares specifications on invoices, requisitions, or purchase orders. Responsible for all aspects of purchasing items, including but not limited to: preparing requests for purchase online, keeping all purchasing records, using the state purchasing system (including a LaCarte card), to complete purchases, etc. Works closely with the Office of State Parks (OSP) business office to ensure all purchasing and bidding guidelines are followed. Makes purchase recommendations for items. Prepares all invoices and statements and forwards them to the business office for processing. Prepares LaCarte documentation for payment if necessary. 50% Administrative Support General daily operations of the gift shop include the selling of merchandise, customer service, and operation of a Point-of-Sale (POS) computer. Appropriately handles cash and card transactions using the POS system. Maintains cleanliness of area. Compiles revenue reports, monthly reports, and weekly/monthly inventory counts, and forwards them to supervisor. Prepares bank deposits, if required. Greets visitors and provides information to them, answering any questions they may have. Assists supervisor with any required paperwork, or other administrative duties. Answers telephone inquiries. Performs other duties as assigned, and performs customer service to a high degree of excellence. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

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DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

1= I have no experience and/or am uncomfortable demonstrating accountability

2= I have limited experience or require assistance to demonstrate accountability

3= I can demonstrate accountability

4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

02

DA: Explain your rating by providing specific and relevant examples in the box below.

03

DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

1= I have no experience and/or am uncomfortable displaying professionalism

2= I have limited experience or require assistance to display professionalism

3= I can display professionalism

4= I can display professionalism and help others improve their ability to display professionalism

04

DPf: Explain your rating by providing specific and relevant examples in the box below.

05

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

1= I have no experience and/or am uncomfortable focusing on customers

2= I have limited experience or require assistance to focus on customers

3= I can focus on customers

4= I can focus on customers and help others improve their ability to focus on customers

06

FC: Explain your rating by providing specific and relevant examples in the box below.

07

MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

1= I have no experience and/or am uncomfortable managing resources

2= I have limited experience or require assistance to manage resources

3= I can manage resources

4= I can manage resources and help others improve their ability to manage resources

08

MR: Explain your rating by providing specific and relevant examples in the box below.

Required Question

AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email