Executive Administrative Assistant

Position SummaryThe Executive Administrative Assistant provides high-level administrative support to members of the executive leadership team. This role manages executive calendars, prepares correspondence and reports, coordinates Board of Commissioners meetings, and serves as a professional point of contact for residents, partners, elected officials, and the public. The ideal candidate is highly organized, discreet, and comfortable working in a fast-paced public agency environment.Essential Duties and ResponsibilitiesExecutive supportManage complex calendars, schedule meetings, and coordinate travel for the executive teamScreen calls, emails, and visitors, using sound judgment to prioritize and route inquiriesDraft, edit, and proo correspondence, memos, reports, and presentationsTrack deadlines, action items, and follow-ups to keep executive priorities on scheduleOffice and records managementMaintain confidential files and executive records in accordance with HACS policies and public records requirementsProcess invoices, expense reports, purchase requests, and other administrative documentsAssist with public records requests, HUD-related documentation, and agency reports as directedCommunications and eventsServe as a professional liaison with residents, community partners, elected officials, HUD representatives, and the publicCoordinate agency events, community meetings, ribbon cuttings, and groundbreakingsSupport preparation of the annual report, presentations, and executive communicationsOther dutiesPerform other related duties as assigned