Description/Job SummaryThe Accounting Assistant - Subcontract A/P acts as the department coordinator and is responsible for processing subcontractor invoices, verifying accuracy and completeness, and ensuring timely payment within established guidelines. When needed, they serve as a backup for job cost or to process field and office payroll.This position reports to the Accounting Manager. Responsibilities/DutiesAccounts Payable
Primarily responsible for the processing and maintenance of the Subcontractors Accounts Payable function for the Company
Enter all subcontractor payment vouchers into Sage300 system
Print checks and match to invoices and supporting documentation
Mail signed checks to vendors
Distribute to project management all subcontractor account statements
Maintain and distribute "Held Checks List" report
Subcontract Compliance
Confirm that all subcontract compliances are up-to-date before paying (Insurance, Certified Payroll, Release of Liens, SF1413, Small Business, etc.)
Payroll
Serve as backup to job cost or to process the office and field payroll for the Company
Review electronic time entries.Review Sage300 edit reports for accuracy
Setup employee master file in Sage300
Print and distribute/mail all Payroll Checks and Direct Deposit Forms
Process Certified Payroll Reports and Tax Payments
Filing
Responsible for the filing of all checks and support, in each subcontract file
Other
Other projects as assigned by Accounting Supervisor
Gather backup for partner invoices
Attend as assigned all Grunley in-house and external training programs
Required Skills
Thorough knowledge of generally accepted accounting principles and the accounting principles of accounts payable
Good understanding of accounting systems
Required ExperienceA minimum of one (1) years of construction accounting, payroll and accounts payable experience. Preferred ExperienceAt least one (1) year of general accounting experience in a general contracting environment is preferred. Sage 300 (Timberline)Required EducationHigh School Diploma or G.E.D.Preferred EducationAssociates degree in Accounting or Business Administration.Required QualificationsMust be a U.S. Citizen. DetailsA COVID-19 vaccination is preferred for the position. Grunley will provide reasonable accommodations for disability, pregnancy and religious-based objections in accordance withapplicable law. Some projects may require attestation of COVID-19 vaccination status or regular Covid-19 testing.
Full-time