Administrative Assistance Career Opportunity Now Open

Are you an organized and detail-oriented professional looking for a dynamic role in a fast-paced environment? Our construction company with a kitchen and bath showroom is seeking an Administrative Coordinator to serve as a key point of contact for employees and vendors. This role is essential in ensuring smooth daily operations, managing communications, and supporting various administrative functions.

https://trademarkconstruct.com/administrative-assistance-careers-in-baltimore/

Key Responsibilities:

Answer and route incoming phone calls

Enter and update leads in the sales pipeline

Qualify and follow up with potential customers

Assist with marketing efforts, including website updates and client reviews

Support estimating by contacting subcontractors and suppliers for quotes

Manage office supplies and equipment

Schedule and confirm appointments

Receive and sort daily mail, deliveries, and couriers

Coordinate project schedules, crews, and material orders

Confirm deliveries of materials to job sites and warehouse

Draft contracts for clients and subcontractors

Create and confirm subcontractor schedules

Process invoices and track client payments

Greet and assist showroom visitors

Maintain showroom cleanliness and organization

Ensure positive customer, employee, and public relations

Uphold a professional image with integrity and confidentiality

Continuously enhance personal and professional development

Participate in staff meetings and company functions

Organize company documents into updated filing systems

Prepare presentations, spreadsheets, and reports

What We’re Looking For:

We seek a motivated, results-driven professional with the following qualities:

Positive, enthusiastic, and responsible

Honest, proactive, and a problem-solver

Hardworking, flexible, and highly motivated

Strong organizational skills with excellent attention to detail

Ability to multitask, prioritize, and work under pressure

Professional appearance with a strong customer service focus

Qualifications & Requirements: