A/R Admin Assist - Proficient in QuickBooks Desktop Pro

We are seeking a proactive and skilled individual to provide vital administrative support to our office management in a fast-paced Fire and Water Emergency Service company.

Key Responsibilities:

Assist with various administrative tasks, including drafting and editing correspondence, managing emails, and preparing communications. Invoicing thru A/R and communicate directly with customers regarding job progression and balance.

Proficient use of Software:

QuickBooks Desktop Pro

Microsoft Office Suite

Excel, Outlook, and Word

Xactimate

Act as a gatekeeper by filtering information and escalating relevant matters to management.

Manage multiple priorities and deadlines in a dynamic environment while maintaining confidentiality.

Essential Skills and Qualifications:

Minimum of 3 years of experience as an administrative assistant.

Exceptional organizational and time-management skills with a proven ability to prioritize tasks.

Strong problem-solving and decision-making abilities.

Excellent written and verbal communication skills, demonstrating professionalism in all interactions.

Capable of working independently with minimal supervision while also thriving in a collaborative team setting.

Strong interpersonal skills to build and maintain relationships with clients and colleagues.

A proactive mindset, anticipating needs and addressing them before they arise.

Applicants:

Please forward resume including references

Please provide salary range requirements

We will contact qualified candidates