The Executive Assistant and Special Projects Coordinator is charged with supporting the
regional executive team, made up of the Executive Director, Chief Academic Officer and Chief Operations Officer, providing critical, high-level support. This includes but is not limited to logistical support with the Board of Directors, support in the management of federal and state grants administered through Baltimore City Public Schools (BCPS), and management of other special projects as assigned. The Executive Assistant and Special Projects Coordinator reports to the Executive Director.
Duties/Responsibilities:Supports executive communications and correspondence, including taking calls, responding to emails, and drafting letters, while ensuring prompt, accurate, and appropriate responses.Supports the administration of the Board of Directors including logistical support of meetings, management of the board calendar and communications, onboarding of new board members, and the preparation of meeting materials and minutes.Provides executive-level “problem solving” support for the regional executive team.Assesses the urgency and importance of situations and takes the appropriate action to determine the necessary level of regional executive team involvement.Manages calendars, organizes internal and external meeting logistics, and coordinatestravel.Manages the Executive Director’s budget.Performs data entry and develops and maintains filing systems.Manages office operations.Performs other duties as assigned.Supports compliance with federal and state grants received by KIPP Baltimore through BCPS (e.g., Title I, II, IV and federal and state COVID relief grants), including writing plans to implement required grant programming, tracking data in support of grant reporting requirements and supporting the preparation of required evaluation reports.Supports compliance with Baltimore City Public Schools charter school operator requirements (e.g., the submission of budgets, officer’s certificates, financial statements, etc.)Coordinates logistics for organization-wide eventsOversees special executive-level projects and independently executes special strategic projects, research, and assignments.Assist with other organization-wide projects as needed.Serve as a full-time and engaged member of KIPP Baltimore’s staff.