Project Workplan Administrator

At FEI Systems, we create innovative technology solutions to improve the delivery of health and human services because we know when cumbersome administrative processes stand in the way, those who need it most are often left without access to proper care and support. From comprehensive case management software to disaster recovery services and content management information systems used in delivering foreign aid, our solutions are improving the lives of millions of people. We’re looking for a project workplan administrator who shares our commitment to leveraging technology to make a real impact in the world – a professional who knows, beyond all else, that the quality of our products and services is only as good as the company we keep.

• The enterprise Project Management Office (ePMO) Project Work Plan Administrator works with Project Managers to schedule and coordinate resources among multiple large, complex projects.
• Work on multiple projects from conception through completion with a granular focus on schedule and project performance to include coordination of resources (internal, vendors, etc.).
• Support Project Managers to successfully manage the relationship with the client and all stakeholders.
• Develop and integrate project schedules for proposals and internal and external projects.
• Update complex project plans.
• Coordinate input from project managers and team members.
• Coach project analysts, project managers, and clients in schedule management best practices.
• Monitor project schedules and escalate major issues.
• Maintain project schedules.
• Create management reports on single and integrated schedules.
• Use Earned Value Management practices as measures for success or to identify risk in projects.
• Communicate workplan updates and status and make recommendations for improvement to program leadership.
• Analyze request for proposals, scope of work, work orders, and change requests to determine requirements, populate the schedule and compliance matrices, and validate due dates.
• Track requirements from inception through approval, coordinating changes requested by the customer, tracking statuses, and following up as appropriate.
• Recommend and implement best practices between Microsoft Project Online, Microsoft Azure DevOps, and Microsoft SharePoint Online
• Ensure consistent delivery of the FEI project deliverables, including, but not limited to:
  • Deliverable Management, Tracking and Reporting
  • Schedule Management, Tracking and Reporting
  • Project and Portfolio Reporting (Status, Financial, etc.)
  • Meeting Management, Tracking and Reporting (including meeting minutes)
  • Performance Measures Management, Tracking and Reporting
  • Business Process Development and Documentation
  • Change Control Management, Tracking and Reporting
  • Project Risk/Issue management, Tracking and Reporting
  • Audit management, Tracking and Reporting
  • Contract compliance, Tracking and Reporting

• A Bachelor’s degree; 4 years of related work experience in lieu of degree.
• A minimum of 3 years of program or project analyst experience.
• Project management certification and/or Agile certifications are preferred.
• Experience working with project management tools and collaboration systems such as Microsoft Project, Microsoft Azure DevOps, SharePoint, and Microsoft Office Suite of products.
• Excellent communication and presentation skills.
• Ability to work in a fast-paced environment while meeting competing deadlines.
• Strong attention to detail.