Vacancy expired!
Background.  USAMMDA is the largest Department of Defense's (DoD) medical materiel development activity designed to protect and preserve the lives of Warfighters.  USAMMDA develops, modernizes, procures, and fields new drugs, vaccines, medical devices and support equipment that enhances readiness, ensuring the provision of the highest quality medical care to the DoD and maximizing survival of medical casualties on the battlefield.General.  The Contractor will work for the Acquisition Support Division and Deputy Commander’s Office on a roughly equal basis.The Contractor will provide administrative support to the assigned Division/PMO and staff members and may provide support to the Commander, Deputy Commanders, and support staff of the OOC.  When requested, the Contractor will provide situational and temporary back up support to the OOC Command Support Coordinator (CSC) and provide administrative coverage for other Divisions and PMOs.  The Contractor will participate in USAMMDA administrative meetings, disseminate associated information and guidance to Division/PMO personnel, and render assistance in the interpretation, implementation, and operation of administrative processes.  The Contractor will maintain calendars for Commanders, PjMs, Directors, Deputies, Branch Chiefs and staff.  They will work with the CSC to control Conference Room management within USAMMDA procedures.  The Contractor will also alert staff to impending meetings, appointments, and be able to de-conflict meetings and other events. The Contractor will prepare documents IAW AR 25-50, Preparing and Managing Correspondence, or other applicable guidance to include preparing DA memorandums, letters, executive summaries, Information Papers and staffing of correspondence (preparing Routing/Staffing forms, including but not limited to USAMRDC Form 206 or Optional Form 41).  The Contractor will prepare, review, and staff correspondence consistent with established policies and procedures. The Contractor will review and edit Division correspondence for changes in spelling, grammar, punctuation, word usage and correct format style for the intended audience IAW USAMMDA policy and procedures.  The Contractor will use Defense Travel System (DTS) and coordinate numerous travel itineraries simultaneously, assisting with travel authorizations and vouchers, as required.  The Contractor will assist Divisional personnel with travel order requests and preparing foreign and domestic travel documents.  The Contractor will become familiar with travel requirements, to include Army Conference Policy, track and monitor pre-travel requirements, and keep traveler informed of travel document status.  As required, the Contractor will assist in the preparation of final trip reports and travel expenses for reimbursement.   The Contractor will perform a variety of support services such as visitor access control, answering telephones, filing, receptionist, faxing and copying documents, printing read ahead packages, creating business cards, ordering and receiving office supplies and equipment, and maintenance of records IAW AR 25-400-2, The Army Records Information Management System (ARIMS).  The Contractor will manage the Federal Express account.  The Contractor will prepare foreign visitor requests for their Division/PMO.  The Contractor will perform the duties of Program Administrator for EDMS/Livelink ensuring document control and providing access to the system for qualified users.  The Contractor will organize and/or assist with official USAMMDA functions in coordination with the OOC CSC (e.g.; promotion ceremonies, retirement ceremonies, change of command, town halls, etc.). The Contractor will update and disseminate the Division’s organization chart and roster.  The Contractor will ensure new staff is properly in-processed IAW USAMMDA policy.  The Contractor will also prepare paperwork and inform other offices to in-process new personnel.  The Contractor will assist Human Resources (HR) with in-processing of incoming employees by coordinating required training appointments with the Computer Support team members once all security clearances have been obtained.  The Contractor will serve as the Division/PMO’s accountability representative during fire drills or building evacuations.   The Contractor will work with the OOC CSC and Deputy Commander to perform reviews of the Automated Time, Attendance, and Production System (ATAAPS) to ensure reminders are sent, all codes are correct and entries are concurred and government certified at the end of each period.  The Contractor will perform ATAAPS Timekeeper role at the Division/PMO-level. The Contractor will participate in meetings.  The Contractor will perform other duties to include, but not limited to, coordinating and schedule meetings, seminars, trainings, video teleconferences, and MS Teams or other virtual platform engagements between USAMMDA and other internal and external agencies.  The Contractor will prepare and distribute meeting agendas, read-ahead documents, minutes and archive documentation in USAMRDC EDMS/Livelink, OneNote, SharePoint, or other electronic document management systems.  The Contractor will assist with agenda development and dissemination and provide meeting minutes for Division/PMO/Branch meetings if required by leadership and properly file final documents.  The Contractor will edit and maintain technical, budget, programmatic and administrative documentation and references in both paper and electronic versions. The Contractor will secure meeting and/or training locations, establish call-in lines, coordinate receipt and distribution of training materials, and to facilitate trainer arrival and set up of room prior to meeting or training. The Contractor will review and assist with update of Command regulations, policy memoranda and other management/administrative records and make recommendations to ensure that they are prepared efficiently.  The Contractor will coordinate and train individuals at unit levels in support of regulatory requirements and prepare and conduct surveys.  The Contractor will analyze, evaluate and assist with the execution of programs, which provide for administrative services, i.e., mail management, reports and forms control, publications, records management, training, physical security, safety, and space management.  The Contractor will assist staff of the Commander’s Office to formulate, implement guidance and apply new methods and procedures in administration, administrative support, safety and security.  The Contractor will comply with SOPs, as required.  The Contractor will assist with the development of presentations and reports.   The Contractor will track and document all taskers assigned to the Division and collect data by the designated suspense date upon request.  The Contractor will maintain a suspense file and complete administrative workload IAW established policies and procedures.  When requested, the Contractor will populate and maintain tracking of action items/taskers/suspense’s for their Division/PMO’s activities and product portfolios.  As appropriate, the Contractor will account for durable property according to applicable local policies.  The Contractor will prepare supply and equipment purchase requests, track requests, and inform leadership and ensure proper receipt and distribution.  The Contractor will prepare and route internal purchase requests and provide support in coordination of OOC CBE.  The Contractor will order, track, receive, and distribute supplies to include preparing In-House purchase requests for equipment, services and publications/forms; the Contractor will also act as the liaison with other operating branches and Divisions of USAMMDA to assure coordination and commonality of effort in specific program areas and to maintain the administrative level informal communication network within the organization.   When appropriate, the Contractor will start the gathering of data or otherwise begin the preparation of projects to minimize delays in task accomplishment.  When the Director/PjM is performing temporary duties remotely from the office or is in an OCONUS travel mode, the Contractor will maintain daily communications with the Director/PjM to keep him/her abreast of operations and serve as a coordinating conduit for information flows between the Commander, PjM, Director, Deputy Director/PjM and/or Branch Chiefs. The Contractor will assist the Program Administrative Officer with maintaining current emergency contact information for all USAMMDA personnel, using an emergency alert notification system. Personnel performing in this task area will have the ability to successfully communicate with personnel at various echelons through the use of effective interpersonal and communication skills in addition to managing numerous efforts and effectively prioritizing and multi-tasking requirements that have a direct impact on the Program.  Additionally personnel will have the ability to be aware of, and be sensitive to, information flows that contain items of interest to or that are the action responsibility of their Division/PMO/Director/PjM/Deputies and Command to include sensitive, acquisition sensitive, For Official Use Only, and Proprietary Information. The Contractor will be capable of using MS Office Suite, Word, PowerPoint, and Excel, as well as other systems such as MS Outlook and Teams in order to effectively communicate effectively with other staff; use the Outlook and Teams calendars in order to schedule multi-person meetings for both personnel internal and external to the Command; and, manage multiple calendars for separate staff members at once.  Personnel performing in this task area have the capability of proficiently using DTS, utilizing AR 25-50, Preparing and Managing Correspondence, and performing records management IAW AR 25-400-2, The Army Records Information Management System (ARIMS).