Administrative Assistant

Description We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, located in Chicopee, Massachusetts. The successful candidate will be expected to execute a variety of administrative and office support tasks, with a strong focus on communication, organization, and attention to detail.Responsibilities: Handle incoming phone calls and respond to voicemails efficiently Assist colleagues with various projects, providing necessary administrative support Welcome and guide visitors to the appropriate department or personnel Carry out tasks such as word processing, filing, and faxing documents Leverage skills in Microsoft Excel, Word, and Outlook for various administrative tasks Use Spanish language skills for translation purposes, if required Process tenant leases and manage records related to prospective tenants Utilize administrative experience to manage multi-tenant properties Perform receptionist duties, ensuring smooth operations of the front office Handle Section 8 housing matters, ensuring compliance with regulations. Requirements Prior administrative experience, preferably within the real estate or property management industry Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook Experience in managing tenant leases and handling prospective tenants Knowledge of Section 8 and multi-tenant property management Receptionist duties experience, including managing phone lines and greeting visitors Excellent written and verbal communication skills, with proficiency in Spanish language and translation Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively in a fast-paced environment Strong interpersonal skills and ability to build relationships with tenants and property owners Knowledge of property management software would be advantageous. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .