College Office Coordinator (SY 23-24)

The College Access & Success Coordinator is responsible for excellent educational programming that achieves the Uncommon mission of preparing its students for success at competitive four-year colleges and universities. ESSENTIAL DUTIES AND RESPONSIBILITIES (including, but not limited to)General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges.College Visit Coordination–Coordinates and schedules college admissions officer visits to school during the fall semester. Manages and tracks student requests to attend college visits. Data Management – Manages the collection and input of student data including standardized test scores, contact information for partner colleges & universities, event RSVP and attendance, etc.Financial Management –Manages expense reporting and reimbursement requests for both the Alumni Coordinator and the Director of College Completion via purchase order software.  Assists Alumni Coordinator with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.  Family Communication – Assists with the scheduling of seasonal parent meetings for college counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events.  These events include, but are not limited to mock interviews, college road trips, college fairs, essay writing retreats, Alumni Day, Senior Signing Day, Graduation, etc.Professional Development – Participates actively in all training and professional development sessions throughout the yearStaff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Counseling. Coordinates with the Operations staff regarding family paperwork and contact information.

SCHEDULEBe present and engaged throughout the school day, on a schedule approved by their Manager, in accordance with the School calendar.Work periodic evenings (school wide events such as report card conferences, student performances, etc.)Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings.Participate in an annual three-week staff orientation and training.