Contracts Lifecycle Management (ICERTIS) Systems Administrator

24 May 2024

Vacancy expired!

job summary:

Contracts Lifecycle Management (CLM) Systems Administrator - Dedicated Resource: Our organization is on a journey to transform its Source to Pay Environment as we aim to incorporate best practices into our existing contracts management platforms. This role will act as a primary Contracts Administrator on the Sourcing Support Services team for our Contracts Lifecycle Management (CLM) program. We aim to transform the way we purchase within our company. The focus of this role will be on managing the contracts management helpdesk, supporting contracts authoring activities, and developing timelines to drive deliverables in the cross-functional team. We will work collaboratively on initiatives that have the potential to impact our purchasing processes and the experience of our purchasing community.

New Haven or Boston area preferred for initial onsite training purposes. New Haven location ideal (to meet in the office occasionally).

location: BOSTON, Massachusetts

job type: Contract

salary: $48 - 50 per hour

work hours: 9am to 5pm

education: Bachelors

responsibilities:

Contracts Lifecycle Management (CLM) Systems Administrator - Dedicated Resource:

On a journey to transform its Source to Pay Environment as we aim to incorporate best practices into our existing contracts management platforms. This role will act as a primary Contracts Administrator on the Sourcing Support Services team for our Contracts Lifecycle Management (CLM) program. We aim to transform the way we purchase within the org. The focus of this role will be on managing the contracts management helpdesk, supporting contracts authoring activities, and develop timelines to drive deliverables in the cross-functional team. We will work collaboratively on initiatives that have the potential to impact our purchasing processes and the experience of our purchasing community.

Contracts Systems Administration - Day to Day Contracts Support (Icertis and Others)

  • Oversee operational user access requests and license management with extended support team; refresh the super user community mapping and align to organizational changes
  • Training of new users, update user manuals and coordinate with super user community
  • Contracts Helpdesk management and support oversight, oversee contract requests generated and respond to questions
  • Bot program data transfer oversight and management (Smartsheet to Icertis integration - daily monitoring)
  • Data entry and request creation, when bot has exceptions manually enter, coordinate fixes with bot team
  • Electronic signature oversight and launch management for bot requests, system admin oversight for non-super user agreements
  • Contract template collection, liaison with legal, manage templates in the system in partnership with owners
  • Lookup contracts on behalf of stakeholders, respond to general inquiries regarding contracts statuses, existence of MSA's, location of agreements, etc
  • Sourcing approver support, day to day oversight, backlog management and follow up on inquiries
  • Failure/breakdown management and notification of end users in urgent situations
  • User community oversight, maintenance of announcement lists, distribution lists
  • User Acceptance Testing (UAT) support, the system administrator would be the one to carry out testing at direction of IT in partnership with Product Owner
  • System notifications management, templates are managed in the system, some support from system dev and configuration team
  • Clause and template library management, where templates exist, update language, ensure formatting and oversee additions
  • Rules and conditions management, workflow management and oversight of changes through implementation
  • Integrations Support - Docusign, AdobeSign transition, and Single Sign On
Project Management

  • Gather information on new contracts projects, support teams with requirements gathering and keeping work plans current
  • Support project planning, review trackers and pull together artifacts as needed
  • Support risk identification - collect, analyze and report as needed
  • Publish meeting minutes, track action items and support close out of activities - help keep the work assets organized
  • Run periodic meetings and support agenda planning, as needed
Implementation and Change Management

  • Support the development of implementation plans for initiatives
  • Support change management, coordinating between teams to help contracts teams adopt changes
  • Stay active in implementations and upcoming changes to ensure that alignment is achieved across capability
  • Support development of change management strategy and training program, if applicable

qualifications:

  • Experience level: Experienced
  • Minimum 5 years of experience
  • Education: Bachelors (required)

skills:
  • System Admin
  • PMP
  • Excel
  • Pharmaceutical
  • biotech
  • icertis
  • data entry
  • Change management
  • project planning
  • UAT
  • help desk
  • contracts

    Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

    At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

    For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.

    • ID: #49987524
    • State: Massachusetts Boston 02210 Boston USA
    • City: Boston
    • Salary: USD48 - USD50
    • Job type: Contract
    • Showed: 2023-05-24
    • Deadline: 2023-07-23
    • Category: Et cetera