Departmental Assistant

Departmental AssistantApply now (https://secure.dc4.pageuppeople.com/apply/822/gateway/default.aspx?c=apply&lJobID=525192&lJobSourceTypeID=801&sLanguage=en-us) Job no: 525192 Work type: Hourly Location: UMass Amherst Department:Fine Arts CenterUnion:Non-BenefitedCategories: Temporary Non-Benefited, Theater/Performing Arts About UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.About the UMass Fine Arts CenterSince its founding in 1975, the UMass Fine Arts Center has been a central force in the cultural, social, and academic life of the University, the Five College campuses, and the Pioneer Valley of Western Massachusetts. The Fine Arts Center's combination of educational, visual, and performing arts programs not only makes us unique, but it also secures a very vital and necessary position for us to meet the diverse needs of scholars, faculty, students, alumni, and the broader community.Job SummaryUnder the supervision of the Associate Director of Production, this part-time hourly position performs daily clerical and office operations for the Operations and Production Services departments. The position provides support for Fine Arts Center (FAC) and rental events in FAC’s venues across campus. Duties include creating estimates for events, working with ArtsVision venue management software, and event support.Essential Functions

Evaluates technical riders and processes resulting event estimates in ArtsVision and excel spreadsheets.

Works with FAC staff to ensure estimates are as accurate as possible; communicates results with appropriate staff.

Assists in maintaining FAC production schedules and calendars.

Ensures that information in ArtsVision is up to date and accurate.

Provides clerical support for the Production Coordinator and Audience Services Manager as needed.

Provides technical support and event management for crew calls and performances as scheduled.

Other Functions

Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Excellent communication skills

Well-organized and detail-oriented

Working knowledge of MS Word, Excel, Access and Outlook

Ability to work independently, to multitask and meet deadlines

Customer service experience

Event management, audience management or arts administration experience.

Physical Demands/Working Conditions

Balancing; carrying; pulling/pushing; repetitive movement; standing; bending; climbing; reaching; twisting; lifting. Ability and willingness to lift, push and pull heavy road cases and be an active participant in all aspects of load in/out

Work Schedule

Some weekend and evening hours; variable schedule.

This is a temporary, non-benefited position.

Salary Information

$20.00/hr.

Special Instructions to ApplicantsAlong with the application, please submit a resume, cover letter and three (3) professional references.UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Sep 27 2024 Eastern Daylight TimeApplications close: Dec 29 2024 Eastern Standard Time