K - 8: Director of School Operation - Boston, MA (2025-2026)

KEY RESPONSIBILITIESLeadership and ManagementManages the School Operations Leadership & Operations TeamDevelops the school-wide operation's vision that supports and operationalizes the academic and cultural vision of the school in partnership with the School Leader and the regional leadership teamsPlays a leadership role in the school’s strategic and annual planning and budgeting processesHires, manages, coaches, and develops school operations team members and holds them accountable to goals and outcomes

Finance & PurchasingWorks closely with the School Leader to develop the school’s annual budgetActively manages the school budget throughout the year by participating in monthly budget meetings with the regional Finance team to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school’s academic prioritiesManages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requestsManages the school payment process for activity fees, testing, and other miscellaneous paymentsApproves school purchases under a specific financial thresholdServes as the first school-based point of contact regarding finance and works with the regional Finance team to ensure financial compliance and reporting

 Facilities & MaintenanceWorks with the Facilities Manager to ensure facility issues are properly handled, including maintenance, managing staff/vendors, and campus safetyManages all aesthetics and staff room supplies throughout the facilityEnsures that the main office is neat, organized, welcoming and has all important family-facing materials

 Food Service, Transportation, and Special EventsServes as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where neededOversees all aspects of food service, including quality, managing staff/vendors, meal tracking, and complianceManages the logistics of meal delivery (breakfast, lunch, snacks) including staff duty schedules and cafeteria schedules and routinesOversees all aspects of transportation including vendor management, arrival and dismissal procedures, and setting and managing staff duty schedulesOwns logistics of communications and external relations through family letters, weekly staff notes, surveys, and visitorsOwns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field trips and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.)Serves as the point person for hosting visitors on school tours

Technology & EquipmentEnsures that students and staff have access to needed technology and works with regional Tech Team to plan technology-related enhancementsLeads the school opening/startup process each year to ensure that doors are ready to open by ordering furniture, equipment, instructional supplies, and ensuring that student services (e.g. food service, transportation) are ready to goManages the school’s supply and asset inventory (e.g. computers, textbooks)

 Student Information, Testing, and Educator Operations SupportManages systems for and maintains accurate student data and information in compliance with federal, state, regional and school expectationsManages the coverage of classes/duties for staff that miss work and manages the process by which teachers seek coverage for absencesWorks with the School Leadership Team to manage the logistical elements of all major student assessments (i.e. ACT, MCAS, etc.)Manages logistics of report cards/progress reports/transcriptsDevelops, prepares, and schedules courses for teachers and students each yearBuilds relationships with both educators, students, and families

 Student Recruitment & EnrollmentDevelops and manages student recruitment strategy to ensure that the school begins the academic year with full classesMaintains enrollment at or above pre-determined enrollment numbers throughout the yearEnsures that family info sessions, school tours, and the lottery and enrollment process are tightly planned and executed

 Risk Management, Compliance, and Human Resources AdministrationEnsure that the school is prepared for emergencies by conducting all drills and training staff on emergency plansPartners with regional Human Resources/Talent on the new hire process (e.g. interviews, new hire offer letters, onboarding)Partners with regional Human Resources/Talent to ensure that school staff have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file; and schools comply with all areas of legal compliance (e.g. Human Resources, FERPA, etc.)Collects all items from terminating employees and partners with the regional human resources team on any action items surrounding the exit logisticsTracks time off data from school based staff and assess leave trendsCommunicates leave needs and critical dates to the Human Resources team and assists in the facilitation of employee leaves

 General Requirements and ResponsibilitiesEmbody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productivelyParticipate and engage in regional professional development and community events as requiredKIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in education. DSOs are supported by the Managing Director of School Operations in order to provide that consistent foundation for educators and leaders within our schools.In addition to the responsibilities listed above, there will occasionally be other duties as assigned that staff will engage in to help promote a positive and safe learning environment and culture.