Principal Clerk

Principal Clerk Department: City Clerk's Office Employment Status: UFCW

Admin, Non-Exempt, Full-Time (35 Hours/Week) Salary: Grade A04, Step 01,

$20.40/Hour Schedule: Mon-Fri 9:00AM-5:00PM Certifications/Licenses

Required: High School diploma OR General Education Degree (GED) or one

to three months related experience and/or training; or equivalent

combination of education and experience. SUMMARY The City of Chicopee's

City Clerk's Office is hiring a Principal Clerk who is responsible for

extensive clerical duties, which include, typing, researching, filing,

recording, computerizing, reviewing, balancing, and processing various

functions. ESSENTIAL DUTIES INCLUDE: Daily balancing of cash drawer (at

the beginning and ending of a business day). Prepare supplies, machine,

and vault, etc. for the start of the business day. Daily deposit to the

Treasurer's Office of monies received and record such. Update City code

book. Assist employees from other departments with printing,

researching, and updating the City codebook. May answer questions show

how to use the program. May troubleshoot if needed or refer to the MIS

Department. Daily processing of the mail, (such as record requests)

metering it at the end of the day and mailing it. Make various forms for

the office, and Excel spreadsheets per City Clerk. Answer phones and

direct to the proper office or check for any records for customer.

Receive meeting notices, verify that they are valid ( original

signatures, 48-hour notice, etc.) and post in the office log and on the

public board. Periodically type agenda for City Clerk when the Assistant

is out. Sell copies of zoning ordinance to customers. Ordinance checks

on the computer for employees and/or customers, which may be printed.

Must know various ordinances for the job. Copy each appointee the

opening meeting law, which they sign and attach to appointment sheet.

Original document is filed, and their name is transferred to the public

office list. Assist Hearings Officer. Process all resigned appointees,

which includes receiving a resignation, removing them from the public

list and filing. Process special permits and zone changes; notify the

petitioner of approval or denial. Send the petitioner necessary

paperwork so that they may go to the Registry of Deeds to record. Assist

customers with their family tree by search through records and know

different spelling of surnames. Know the law that pertains to public

records. UniBank liaison, dealing with bank personnel and on-line

requests of the City Clerk's Office. Any additional duties as

prescribed by the City Clerk. QUALIFICATIONS Minimum of 5 years'

customer service experience. Ability to work with the public and under

pressure. Preparation and knowledge of Election Procedures and

Programming Good typing and telephone skills. Excellent computer

knowledge. Genealogy experience. Must be able to attend evening City

Council meetings occasionally and work overtime hours around election

times. High School diploma OR General Education Degree (GED) or one to

three months related experience and/or training; or equivalent

combination of education and experience. BENEFITS The City of Chicopee

provides its employees (contingent upon employment status) with a robust

benefits package which include the following: Recurring Sick Time,

Vacation, Thirteen Holidays Per Year, Retirement Plan, and more