Senior Administrative Aide Apply now (https://secure.dc4.pageuppeople.com/apply/1021/gateway/default.aspx?c=apply&lJobID=493592&lJobSourceTypeID=796&sLanguage=en-us) Job No: 24155 Department: Registrar'sWork Type: Union Location: Main Campus (Houghton, MI) Full Time / Part Time: Full TimeCategories: Office/Clerical Support Department: Registrar's OfficeTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu.Job Description SummaryThe Sr. Administrative Aide works collaboratively with other staff to provide functional support for the Registrar's Office. Primary responsibilities include maintaining student records, managing records requests, assisting with grades processing, managing reservation requests, and assisting with the transfer course evaluation process.Essential Duties & Responsibilities (other duties may be assigned)
Assist with the transfer course evaluation process
Manage the retention process of student transcripts from other institutions
Maintain academic record information
Manage requests for academic records
Manage the process of converting historical academic records to Banner
Assist with midterm and final grades processes: manage grading coordinator access, send grade reports and other communications regarding grades processing to various administrators
Process grade changes
Manage reservation requests for rooms that are maintained by the registrar’s office
Assist with office activities as needed: register students and process schedule changes (drops and adds) and update demographic and biographic student information
Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives
Apply safety-related knowledge, skills, and practices to everyday work
Required Education, Certifications, Licensures (minimum requirements)
High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
Required Experience (minimum requirements)
Five years of administrative support experience
Five years of experience using personal computers, basic software packages, and web-based tools such as Google Suite
Experience using intermediate features of word processing, spreadsheet, and/or database software
Desirable Education and/or Experience
Experience working with Banner
Professional experience working with post-secondary student academic records
Associate degree or higher
Required Knowledge, Skills, and/or Abilities (minimum requirements)
Excellent written and verbal communication skills and the ability to write and deliver messages that will engage a broad range of constituents, including students, faculty, and staff.
Demonstrated ability to maintain confidentiality.
Experience interpreting complex policies and procedures and interpreting data
Demonstrated ability to work with accuracy and attention to detail.
Demonstrated ability to work as a member of a team and contribute to the overall smooth operation of a service environment.
Demonstrated ability to prioritize multiple work assignments.
Excellent organizational and problem-solving skills.
Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
Demonstrated commitment to contribute to a safe work environment
Desirable Knowledge, Skills, and/or Abilities
Excellent written and verbal communication skills and the ability to write and deliver messages that will engage a broad range of constituents, including students, faculty, and staff
Proven ability to maintain confidentiality
Experience interpreting complex policies and procedures and interpreting data
Proven ability to work with accuracy and attention to detail
Proven ability to work as a member of a team and contribute to the overall smooth operation of a service environment
Proven ability to prioritize multiple work assignments
Excellent organizational and problem-solving skills
Proven ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff
Demonstrated commitment to contribute to a safe work environment
Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints
Work Environment and/or Physical DemandsThe work environment and/or physical demands described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually low to moderate
Required Training and Other Conditions of EmploymentEvery employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.Required University Training:
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Annual Title IX Training
Required Departmental Training
FERPA: Family Educational Rights and Privacy Act
Background Check:Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.Other Conditions of Employment:Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilitiesFull-Time Equivalent (FTE) % (1=100%) 1FLSA StatusNon-ExemptAppointment Term12 monthsShift1st ShiftPay Rate/SalaryContractual. External applicants will receive the minimum amount of $18.00/hourTitle of Position SupervisorAssociate RegistrarPosting TypeInternal & External Special Instructions to Applicants (if applicable)
UAW Posting 05/31/2024 - 06/06/2024
External applications will only be considered after all internal applications.Additional Information
Your references should include the contact information for at least three (3) professional references.
Required Education, Certifications, Licensures (minimum requirements)
Advertised: 31 May 2024 Eastern Daylight Time
Applications close:
Full-time