Executive Administrative Assistant

JOB SUMMARYThe Executive Administrative Assistant provides high-level administrative and operational support to the President of North America, serving as a trusted partner to help maximize the President’s effectiveness and keep key priorities moving. This role manages complex calendars and travel, executive expenses, meetings and events, and select administrative activities. The ideal candidate is highly organized, proactive, resourceful, and able to manage competing priorities with professionalism and discretion.The position is responsible for complex calendar and travel management, executive expenses, accounts payable administration, fleet coordination, and the planning and execution of key meetings and events. The ideal candidate is highly organized, proactive, resourceful, and detail-oriented, with the ability to anticipate needs, independently manage competing priorities, and deliver a high level of service while exercising discretion and sound judgment.KEY RESPONSIBILITIESManage senior leader calendars, meetings, travel, including international travel, and day-to-day administrative priorities.Support the development and coordination of Board of Advisors and executive leadership presentations, including compiling content, formatting materials, coordinating inputs, and ensuring decks are accurate, polished and completed on time.Coordinate leadership meetings, business reviews, events, and other key activities, including logistics, materials, vendors, and onsite support.Assist in the planning and execution of large-scale enterprise events including charity events.Prepare and reconcile executive expense reports and process assigned invoices and expenditures.Provide general administrative support for Minneapolis office, helping coordinate office needs, vendors, supplies, meetings, events, and other day-to-day activities.Anticipate the President’s needs, proactively resolve scheduling and administrative issues, and ensure effective follow-through.Maintain accurate records and handle confidential and sensitive information with discretion.Identify opportunities to streamline administrative processes and improve efficiency.Perform other duties as assigned.