Job summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties as directed by the Executive Director of Human Resources. The Executive Specialist provides essential administrative support to the Executive Director of Human Resources, General Counsel and Human Resources department. This position performs their functions with a high degree of confidentiality, care, and customer service.  Responsibilities and duties include:  Provide administrative support to the Executive Director of Human Resources. Tracks and monitors budget expenditures and balances for the department. Shares monthly reports with the Executive Director. Responsible for department purchases and reconciliation in accordance with policies and procedures. Prepares correspondence, reports, graphs, presentation slides, and other materials. Proofs, edits and assists in the revision of correspondence and documents, as needed. The ability to learn and utilize technology solutions (e.g., Microsoft Office, Google workspace, school district software) to proficiency. Organizes, plans, and makes all arrangements for a variety of meetings, events, conferences, appointments, training sessions, special meetings or other events typically involving the Executive Director, department leadership, cabinet members and/or consultants. Creates and maintains various databases, files and confidential records. Compiles, researches or gathers information and data as requested. Coordinates the printing and distribution of the staff seniority list, mailings, staff letters or enclosures to the staff or public. Assists and supports the Executive Director with developing and implementing processes. Demonstrates adaptability and the ability to problem-solve, seek clarification and escalate issues, as appropriate.   Coordinate Student Teacher Placement and provide administrative support to the Human Resources Department. Coordinates the student teacher placement for the school district including maintaining effective communication with universities, school sites and student teachers; tracking placement; completing pre-employment process; and responding to questions. Receives feedback and identifies opportunities for improvement to student teacher placement and other processes. Screens all calls and handles a variety of questions, issues or concerns to assist the HR Leadership Team. The ability to determine when to escalate issues to the Executive Director or other members of the leadership team. Supports the Workforce Development Coordinator in financial and resource management with district-level mentorship and talent programming. Assists with preparing materials for monthly School Board meetings. Assists with onboarding HR department staff.   Provide excellent customer service to staff, students, and members of the community on behalf of the Executive Director of Human Resources. Provides a high quality customer and stakeholder experience as demonstrated by respectful and clear communication, identifying solutions and escalating issues, as appropriate. Screens calls and meeting requests and handles a variety of questions, issues or concerns to assist the HR Leadership Team. Determines when it is appropriate to address issues and questions and when issues should be submitted directly to the Executive Director or other members of the leadership team.   Provide administrative support to the district’s General Counsel. Compile, research or gather information and data requested. Assist in various office projects and activities as directed or as part of ongoing duties. Schedule meetings and reserve meeting rooms. Coordinate the printing and distribution of various types of communication (e.g. emails, letters) to staff or the public. Create and maintain district mailing lists, databases or other records. Assists and supports the General Counsel with developing and implementing processes.   Performs other duties, as assigned. Provides back-up administrative support, when needed. Attend district in-service training sessions and meetings.     Essential Knowledge, Skills, and Abilities include:  Excellent customer service and human relations skills in assisting, screening, and responding to requests from staff, student teachers and the public. The ability to problem-solve, seek clarification and escalate issues, as appropriate. The ability to maintain confidentiality and private data. Collaborating with a variety of stakeholders on solutions and processes. Word processing, database maintenance, spreadsheet creation and use of presentation graphic programs or other office productivity software; familiarity with web content management systems. Applying basic math skills in adding, subtracting, dividing, multiplying, calculating percentages, ratios, averages or percentiles. The ability to learn and utilize technology solutions (e.g., Microsoft Office, Google workspace, school district software) to proficiency. Performing work assignments requiring attention to detail, precision and accuracy.   Minimum Qualifications:  Associate degree or two years of college-level coursework completed. Three (3) years experience in the area of administrative support.   Preferred Qualifications:  Previous experience performing administrative support functions and/or responsibilities in a school district environment.   Salary: Class 3, $20.23 - $27.59 hourly Work schedule: Full-time, 260/261 workdays/year Bargaining unit: Confidential Support Specialists Benefits: This position offers medical, dental, life and long-term disability coverage as well as employer matching on a 403b.  Please include a resume with your application. Finalist candidates will be asked to provide professional references. This posting is open until March 1. Application review will begin during the week of February 24.  Osseo Area Schools offers:  Meaningful and impactful work  Opportunities to grow professionally A variety of benefits and more!   Equal Employment Opportunity Statement:   Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.  Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.   Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.   Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.  Background Check Upon Conditional Offer:   Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.