Personal Assistant to Executive Officer

The personal assistant is responsible for providing personal and light administrative support to the owner in a timely and professional manner. The job will vary from day to day.

This position requires strong organization and communication skills as well as a high level of confidentiality.

The successful candidate must be:

- Able to follow directions.

- Able to move from one task to another as needed per the owner's request.

- A careful driver with a good driving history that can operate a company vehicle.

Personal support entails the following:

- Errands (that may require substantial driving)

- Shopping (in store and online)

- Grocery shopping

- Gas fill up and car wash

- Travel arrangements

- Transportation to appointments

- Some household management

- Some cat care tasks

- Stocking kitchen supplies

- Lunch pick up

- Make coffee

Administrative support entails the following:

- Knowing how to use the internet, Google, Yahoo, any standard search engine, and make phone calls as necessary

- Office organizing at owner’s direction

- Being responsible for confidential and time-sensitive material

- Distributing documents to department employees such as staff calendar or task assignments and ensuring receipt by appropriate employee

- Scans and/or photocopies documents as necessary

- Occasional back-up support of reception desk

- General administrative support and related duties as assigned

Key Characteristics:

- Able to hold all tasks in confidence

- Very Competent

- Mature

- Willingness to follow directions

- Versatile and flexible

- Respectful and reliable

- Approachable and trustworthy

- Must like cats

- Organized and action-oriented

- Effective communicator

Physical Requirements:

- Frequently be required to sit, stand and occasionally required to bend, kneel, reach, stoop, crouch and climb stairs. This is a physically active role.

- Operates in a professional office environment as well as the owners’ residence when personal tasks are done.

- Requires the willingness to drive to various metro locations with a Company Vehicle as needed.

- Regularly uses standard office equipment such as computers, phone, filing cabinets, photocopiers and fax machines.

- Requires the ability to lift files and open filing cabinets.

- The ability to lift up to 50 pounds.

Qualifications and Education Requirements

- High school diploma or equivalent required

- Associate or Bachelor’s Degree in Business Administration or related field preferred

- 2+ years of proven similar experience

- Must have valid driver’s license

- Must be computer literate and proficient in Microsoft Office products

- Display a high level of confidentiality in all matters

- Ability to work independently as well as in a team environment

- Excellent written and verbal communication skills

- Strong phone contact handling skills and active listening

- Self-motivated and able to work in a fast-paced environment with a heavy workload

- Ability to multitask, prioritize and manage time effectively while staying organized

- Ability to meet deadlines and adapt to changes in priorities