Senior Executive Assistant

Description Our client, a reputable organization based in Minneapolis, is seeking a highly skilled and dedicated Senior Executive Assistant to provide comprehensive support to their dynamic and fast-paced CEO. This role requires a professional who can anticipate needs, manage competing priorities, and maintain a high level of discretion while ensuring the CEO’s time and efforts are focused on strategic business objectives. If you thrive in an executive-level administrative role and are looking for a challenging, rewarding opportunity, we want to hear from you! Key Responsibilities: Executive Support: Serve as the primary point of contact for the CEO, managing correspondence, scheduling, and travel arrangements to ensure alignment with organizational priorities. (Source: US Demand for Skilled Talent Q1 2025.pdf) Calendar Management: Proactively manage and coordinate complex calendars, balancing internal and external meetings, priority deliverables, and personal commitments. Communication Management: Screen and prioritize emails, calls, and documents on behalf of the CEO. Draft, proo, and edit correspondence with impeccable accuracy. Meeting Coordination: Prepare agendas, presentations, briefing materials, and follow-up items for executive meetings. Take detailed meeting notes and manage the tracking of action items. Project Management: Support special projects by conducting research, gathering data, and preparing reports or presentations. Work cross-functionally with internal teams as needed. Travel Management: Plan and coordinate domestic and international travel arrangements, ensuring all logistics and itineraries are handled seamlessly. Relationship Management: Build and maintain relationships with board members, stakeholders, clients, and staff while representing the CEO professionally and respectfully. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Requirements Required Qualifications: Experience: A minimum of 5-7 years of experience as an Executive Assistant, with at least 2 years supporting C-level executives. Experience in a fast-paced corporate environment is essential. Education: Bachelor’s degree preferred, but a combination of relevant experience and education will be considered. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual communication platforms (e.g., Zoom, Microsoft Teams). Experience with project management or collaboration tools is a plus. Organizational Skills: Exceptional time management, attention to detail, and the ability to anticipate needs and address them proactively. Communication Skills: Strong written and verbal communication skills, including the ability to professionally interact with executives and high-profile stakeholders. Problem-Solving Ability: A high level of critical thinking, adaptability, and resourcefulness in managing complex and time-sensitive tasks. Interpersonal Skills: A =+ years of experience, detail oriented demeanor and the ability to work effectively under pressure in a collaborative environment. Availability: Flexibility to respond to business needs outside of standard working hours when necessary. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .