Staffing Specialist

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!Starting Pay: $24.25 / hour with benefits including medical, dental, vision, 401k, PTO, and life insurance. This is an in-office position located in Bloomington, MN. Candidates with staffing and office administration experience preferred. This position is eligible for quarterly performance incentive bonuses with potential to earn an additional $10,000 / year. Allied Universal is the world's largest private security firm and offers unmatched career growth potential in the industry! Allied Universal® is hiring a Candidate Experience Specialist. The Candidate Experience Specialist will offer a standardized, exceptional candidate experience that is welcoming and easy to use with a goal to minimize multiple contact points while navigating the hiring process at Allied Universal. The Candidate Experience Specialist’s role is to be the subject matter expert and face of the company to candidates in the specified market.RESPONSIBILITIES:

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding

Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO” statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)

Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS

Review DOMO and ensure applicants are moving through the statuses

Background Check Completed (and no driving) > Schedule for NEO

3rd Party BG Check > Review BG and see if complete, Schedule for NEO if completed

Ready for NEO > Those who have previously been reached for NEO but haven’t responded yet Outreach again

NEO Scheduled > Confirm with candidate their NEO arrival, ensure no further questions from candidate

Background Check Initiated > This candidate has not completed BG invitation, touch base and offer to help them complete it

Background Under Review > Has the Criminal History card been sent/completed, may need a follow up with HR or Candidate

Background in Process > If candidate has been in the step for a couple of days, please review BG in Sterling and see what is pending. Contact Candidate to let them know BG still in process

Update iCIMS statuses once applicant is scheduled via person profile

Post NEO to On-the-Job Training (OJT)

Provide work schedule to applicant (Are we providing any offer/schedule information at time of interview?)

Make contact with site manager to ensure new hire has the correct information

Make final contact with employee to ensure first day is completed as scheduled

Perform the essential duties of the Onboarding Specialist in their absence

QUALIFICATIONS:

High School diploma or equivalent

Prior work experience in a professional administrative environment

Able to focus and multi-task in a busy environment

Ability to successfully handle stressful situations in a calm and professional manner

Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels

Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

College degree in business, human resources, or related field of study

Human resources and/or recruiting experience

Experience using iCIMS or other Applicant Tracking System

Experience using WinTeam or other Human Resources Information System

Experience using DOMO or other business intelligence tool

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insurance

Enrollment in our company’s 401(k)plan, subject to eligibility requirements

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Location: United States-Minnesota-Minneapolis-St. Paul-BloomingtonJob Category: Human Resources