Administrative Assistant

Responsibilities:

Review, organize and update AIT (Arts in Transit) files

Manage and maintain files, and databases for individual art projects

Assist with compiling and organizing materials, resources and documentation

Support and development and distributional of AIT communications

Coordinate logistics for team review

Respond to inquires from internal stakeholders regarding status of AIT review project

Maintain confidentiality and privacy of sensitive information and records

Skills and Qualifications:

Experience in Executive Administrative support roles

Strong organizational and time management skills with the ability to prioritize tasks effectively

Communication and interpersonal skills, and to interact professionally with team members

Proficiency on Microsoft Office suite, word, excel, PowerPoint and Outlook

High attention to detail and accuracy on completing tasks and maintaining records

Ability to handle confidential information and maintain discretion

Flexibility and adaptability to changing priorities and deadlines

Strong teamwork and collaboration skills to work with effectively with a diverse team