Position Purpose:The Associate Registrar is responsible for maintaining student academic records, reviewing and approving athletic eligibility reports, processing student schedule changes, maintaining federal and state reporting documents, implementing curriculum changes, and assisting with the development and publication of major college information documents. The Associate Registrar performs these functions independently and with professional discretion under supervision of the Registrar. These functions are vital to the successful operation of the College and for student recruitment, retention, and success.## Essential Job Functions:
Ensures the integrity, accuracy and security of all academic records of current and former students.
Interprets and enforces college, state, and federal academic policies and regulations.
Maintains confidentiality per the Family Educational Rights and Privacy Act (FERPA).
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1. Coordinates with various departments to develop, publish, and maintain the integrity of major college information documents including but not limited to the academic calendar, course catalog, department webpage, and credit/non-credit course schedules.
2. Manages beginning, interim, and end-of-term attendance and grade processing.```{=html}```
1. Assists and directs students, navigators, and faculty with registration issues to include the processing of schedule changes, withdrawals, late registrations, program and grade changes.```{=html}```
1. Monitors and implements curriculum changes in Banner, DegreeWorks and the course catalog.
2. Administers updates to curriculum documentation and processes course substitutions.
3. Assists with the preparation and maintenance of office manuals for academic services functions.
4. Verifies graduation applications and certificate/degree final audits in preparation of awarding certificates and confering degrees.
5. Represents Registrars Office on commencement committee and prepares commencement publications, processes diplomas and certificates, and updates commencement information on campus webpage.
6. Verifies and certifies timely athletic eligibility reporting for NJCAA and NJCCAE.
7. Investigates and documents any and all FERPA violations throughout the College.
8. Provides DegreeWorks, program, schedule entry, and academic calendar training to new employees.
9. Prepares and reconciles enrollment and error reports and graduation data for the National Student Clearinghouse as well as internal error reports.
10. Manages the daily operations of the Registrars Office in the Registrars absence.
11. Assists co-workers with duties during peak periods.
12. Other duties as deemed necessary for the function of the College and the department.The preceding duties are examples of the essential types of work performed by positions within this job classification but are not all inclusive. Management reserves the right to add, modify, change or rescind work assignments as needed.## Required Qualifications:Education/Experience:
Bachelors degree in business, accounting, education or related field required; Masters degree in management, education or related field preferred
Two years of experience in registration, financial aid, or academic advising in a higher education environment
Skills:
Attention to detail combined with an emphasis on quality, strong computer skills/aptitude in Microsoft Office, Adobe Acrobat, Banner, Document Imaging, and DegreeWorks
Ability to keep and maintain accurate records, work independently with minimal supervision, meet and exceed productivity standards, maintain confidentiality and follow FERPA guidelines
A willingness to take on additional responsibility and work collaboratively
Other duties as assigned
Physical Requirements:
Work involves sedentary to light work in an office setting.
There is f equent sitting, with walking, standing, and stooping occasionally required.
There is an occasional need to lift objects (up to 10 pounds) and perform other similar actions during the course of the workday.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
## Why Work at State Fair Community College:SFCC provides relevant and responsive learning experiences that empower our students and communities to prosper. As part of our strategic plan we want to ensure, and optimize, institutional health by establishing and promoting a culture of employee well-being, making SFCC the premier choice for employment in our area.As part of our commitment to be the employer of choice, SFCC offers a comprehensive compensation and benefits package that, in addition to a base salary, includes:
$10,000 a year in paid health and dental coverage for our employees
12 days per year vacation, which employees start accruing day one
15 days per year in sick time, again start accruing day one of employment
Generous time off with the closing of campus for holidays and breaks totaling 29 days per year in addition to vacation and sick time
Tuition Waivers (scholarships for SFCC and CMU) that cover 100% of the tuition for our employees and covered dependents up to a Bachelors Degree and 100% covered tuition for our employees on a Masters Degree through CMU
Educational Advancement - Faculty can apply to move up a level on the salary schedule or staff can apply for an additional $1,000 to their salary upon completion of an additional degree.
A lucrative retirement plan through the Missouri Teachers Retirement Program (PSRS/PEERS, 14.5 or 6.86% contribution respectively)
Flexible work and scheduling options
Completed applications will include SFCC application, cover letter, resume and if applicable transcripts. Employment will require a criminal background check at College Expense. Preference is given to Missouri residents.AA Statement: SFCC is an equal opportunity employer. It is the policy of State Fair Community College not to discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, ancestry, national origin, or veteran status in its educational programs, activities or employment as required by law in regard to admissions, awarding financial aid, access to courses and programs, and all student services as well as the recruitment, admission and retention of students.As part of our enduring commitment to inclusive excellence on our campus, State Fair Community College, is a member of the Greater Missouri Higher Education Recruitment Consortium (HERC). HERC supports job seekers through the higher education job search process and it supports institutions in their efforts to create inclusive recruitment, hiring, and retention practices for staff and faculty.
Full-time