Executive Administrative Assistant

19 May 2024

Vacancy expired!

THE POSITION:This position is responsible and accountable for primarily supporting the President, Patient Service, but also providing support to other leadership team members as needed in executive level administrative and support functions. Confidentiality is expected. This includes making travel and meeting arrangements, preparing reports and financial data, coordination of meetings and conferences, and working on special projects. The position is expected to function in an anticipatory mode, making sure the CPSO is thoroughly prepared from an organizational and documentation perspective for the various business matters he/she is involved with. Tasks are varied from simple to extremely complex, and time to complete them varies from weeks to requiring urgent action. The position is responsible for the integrity and retention of key corporate records. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.CRITICAL RESPONSIBILITIES:Schedule and implement organization’s staff meetings, events and off sitesProvide day-to-day support to the Patient Services executive leadership teamSchedules and organizes complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activitiesCalendar management and associated tasks, booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etcLogistics & arrangement of meetings for visitor(s)Performing a variety of clerical and administrative duties with minimal supervision including answering phones, making appointments, submit and reconcile expense reports, onsite office management and ordering office suppliesESSENTIAL DUTIES AND RESPONSIBILITIES:Our employees are tasked with delivering excellent business results through the efforts of their teams.These results are achieved by:Maintains CPSO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travelMaintains customer and company confidence and protects operations by keeping information confidentialActs at the site Safety Officer: ensures employee safety; monitors, reviews, evaluates and analyzes work environments and procedures to control, eliminate and prevent injury. Assists with compliance to state and federal requirementsMaintains contracts, leases and agreements relative to facilities managementPrepare agendas and make arrangements for team and/or executive meetingsAttend team and/or executive meetings as requested in order to record minutes. Compile, transcribe and distribute minutes of these meetings in a timely manner.Prepare reports and presentations by collecting, formatting, inputting, summarizing, editing and retrieving informationProvides historical reference by developing and utilizing established data room and other document storage and retrieval systemsMaintains professional and technical knowledge of company and industry by reviewing professional publications and news topics on the intranetDirect management of receptionist including scheduling and day to day activitiesDemonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.All other duties as assignedReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.EXPECTATIONS OF THE JOB:Travel (20%)The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position.An individual in this position must be able to perform the expectations listed above successfully.

  • ID: #49961504
  • State: Missouri Chesterfield 63005 Chesterfield USA
  • City: Chesterfield
  • Salary: USD TBD TBD
  • Job type: Full-time
  • Showed: 2023-05-19
  • Deadline: 2023-07-18
  • Category: Et cetera