Contracts Coordinator

There’s something truly fun and superb about Hilton Grand Vacations. The foundation of our way of life has been about making memorable experiences and a positive impact within our industry and the communities in which we live and flourish. Our Team Members are what make the difference in their efforts. It is their talent, passion, and dedication to our brand that has energized the success of Hilton Grand Vacations.

Hilton Grand Vacations is looking for a detailed Contracts Coordinator. You will help generate Real Estate Contract documents for various properties based on the basic supporting information provided by Sales with a focus on accuracy and efficiency. If this sounds like something you are interested in, please apply now!

• Prepare and generate contracts and related closing documents accurately and in a timely manner
• Verify data entry through our company software and program systems reviewing documents
• Process payments for various transactions (ie. Japan Notary Fee, ADP, Maintenance Fee, Interest Due, Wire Transfers), while ensuring payment is made to the appropriate project
• Process and handle rescission/cancellation, as needed
• Acquire credit card authorizations and retrieve credit reports for all sales, if applicable
• Generate closing reports and financial closing sheets, as needed
• Work on developing their contracts knowledge for all contract-type transactions
• Complete prescribed activities daily as noted on opening and closing checklists
• Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed
• Work closely and maintain a professional relationship with Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner

Contract Review

• Reviews files after clients signs to assure accuracy with underwriting guidelines and title requirements
• Verifies all pertinent information on submitted worksheet is accurate for contracts processing

Contract Closing

• Monitor and coordinate the timely closing of all business, prior to 60 days. Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing
• Responsible for completing the required site end of day process

Contract Support

• Carry out all other reasonable requests by management of which the associate is capable of performing.
• Runs supporting reports for sales contracts, if applicable

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.