Administration Officer

This role will supply all administrative tasks in the office, including Receptionist, supporting the Office Manager and Accounts Officer. It is an in office role.

Main job purpose:Ensure all administrative tasks are completed in a timely mannerAssist the team with daily tasks to support the business functionProven proficiency in PPT and Word formatting: Support the teams with bids, making sure all documents are formatted according to our templatesEnsure the team meets BMS complianceData audits and preparation of reports on which follow ups can be conducted, or to affect decisions and drive changeEnsure that documents sent to clients have gone through a quality check when requiredAssistance with invoicing and forecastingResponsibilities:Respond to and manage general team queries, providing timely administrative supportPrepare and analyse data for reporting purposes, including regular data auditsFormat and produce professional documents in PowerPoint and Microsoft Office for bids, proposals, and other business materialsTimesheet collation and verification.Undertake training in core business systems and apply this knowledge to daily operationsSupport team compliance by monitoring requirements and ensuring deadlines are metMonitor shared inboxes and action emails to maintain smooth daily operationsExpense claim preparation/submissionCoordinate events, managing logistics, planning, scheduling, and on the day support to ensure smooth delivery.Perform reception duties, including greeting visitors, managing calls, and handling front-desk enquiries professionally.Maintain office presentation, ensuring breakout areas are clean, stocked, and welcoming, and meeting rooms are functional and ready for useConduct onboarding activities to ensure new starters have a smooth and positive introduction to the team