Billing Coordinator

This position is responsible for gathering reports, preparing invoices in Quickbooks to be issued to clients, updating internal records related to projects   It is also responsible for monitoring the progress of projects. This position will report directly to the Accounting Manager.  Responsibilities include, but are not limited to:Preparing invoices in Quickbooks by entering in data from inspectors reports.Maintaining billing folders for assigned projects with all the appropriate documents including proposals, expenses, third party consultant invoices, and monthly client invoicesObtain pricing from Proposals/addendums/ change order in order to calculate billings correctlyResearching any unbilled issues for review with accounting managerIssuing invoices to clients through various channels (mail, platforms, e-mail etc.)Updating accounting records with new client informationAnswering questions and handling inquiries from clients regarding invoices