Document Controller

The Document Controller will provide expertise and support to major program and project teams, acting as a central point for document management processes, storage protocols and information governance. The role is responsible for coordinating project documentation, supporting stakeholders, and serving as the first point of contact for document-related queries. Principal ResponsibilitiesMaintain and update project registers including document registers, RFIs, action and issue logs, drawing registers and change logsTrack and report on document status, overdue items and key actions to support project team visibilityManage the receipt, distribution, filing and storage of project documentation in line with established proceduresApply and maintain consistent document control practices including version control, naming conventions and document workflowsUpload, organise and manage documents within project systems (e.g. EDMS, SharePoint or similar platforms)Ensure documents are correctly recorded, accessible and auditable within project filing structuresSupport project teams and stakeholders with document-related queries and system useLiaise with consultants, contractors and suppliers to ensure documents are submitted and managed in accordance with project requirementsAssist in maintaining user access and permissions to ensure appropriate control of project informationSupport change tracking by recording document revisions and maintaining accurate logs of updates and approvalsAssist in preparing regular reports and providing inputs to project reporting requirementsMaintain organised project filing systems and support ongoing improvementsProvide document and administrative support including data entry, filing, document collation and coordination tasksSupport audit activities by ensuring documentation is complete, accurate and up to dateSkillsFully proficient in Microsoft Word, Excel, PowerPoint and management of databasesFully proficient in document control systems such as InEight, Teambinder, Asite or other common EDMSDocumentation skills and strong focus on detailGood verbal and written communications skills including ability to present information in a clear and concise formatDemonstrated ability to work effectively on own initiative, set priorities and work within required time linesWell-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demandsFlexible and ability to multi-taskExperienceDemonstrable experience in document controls roles or similar within construction project environments.