Executive Assistant to Managing Director (12m FTC)

STRATEGIC SUPPORT TO MANAGING DIRECTORAct as a strategic partner to the MD, providing high-level administrative and operational supportManage the MD’s calendar, prioritise tasks, and prepare materials for meetingsDraft and review reports, presentations, and confidential documentsOversee the MD’s budget, track expenses, and provide insights for decision makingLead the Business Planning process, ensuring the Australian Leadership Team achieves all key milestones. ADMINISTRATIVE MANAGEMENTLead, mentor, and develop a high-performing administrative team, fostering a collaborative and productive work environmentSet clear performance expectations, provide regular feedback, and support the professional growth of team membersOversee office operations, budgets, and resource optimisation for efficiencySupervise the Office Coordinator and Administrative Assistant to ensure high service standardsStreamline processes and implement best practices to improve administrative effectiveness WORKPLACE INCLUSIONOversee the company social calendarDrive initiatives that improve employee morale and engagement, creating a workplace where team members feel valued and motivatedFoster an inclusive workplace culture through engagement activitiesDrive initiatives that celebrate cultural diversity and promote a sense of belonging among all employees CONFERENCING AND EVENTSOversee event logistics, including seamless travel arrangements for the MD and guestsWork with the MD to plan and deliver national conferences and events, managing logistics within budgetSuccessfully manage and execute special projects in collaboration with the MD, achieving set standards and deadlinesCoordinate schedules, agendas, and action items to ensure the Australian Leadership Team operates efficientlyStreamline processes and implement best practices to boost the administrative team's productivity