Executive Secretary

 Reports directly to the Director, Ibis and Ibis Styles IndiaTo assist and responsible for administrative and general assignments from the Director and of the department.Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.Keep confidential information Confidential.Responsible for rendering secretarial for the Director as required.To prepare respective schedules and reports that will be internallyDistributed or submitted to Accor Head Office laid down by the Director.To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from Director etc.To prepare correspondence such as  letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.To open and dispatch mail that relates to the department.To maintain office supplies stock.To keep herself acquainted with the Directors activities in order to assist in discerning priorities.Input data into computer system as required.To arrange appointments for the Director, reminds him of appointments and meetings.To handle incoming/ outgoing telephone calls To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc. To create self-appearance both on the telephone and in person with an excellent image of the hotel.