Receptionist / Office Coordinator

Join our Sydney team as a Receptionist & Office Coordinator, where you’ll be the face of the office and play a vital role in keeping day-to-day operations running smoothly. This is a highly visible, people-focused role suited to someone organised, proactive, and service-driven.

This position provides essential administrative and reception support to ensure efficient business operations across the team. You’ll be the first point of contact for clients and visitors while supporting internal teams with a wide range of tasks.Key ResponsibilitiesReception & Office CoordinationAct as the first point of contact – meeting and greeting clients and visitorsManage incoming calls and direct enquiries appropriatelyOversee meeting room bookings, setup, and pack-downEnsure meeting rooms, kitchens, and shared spaces are clean, stocked, and fully functional across both office levelsMaintain office presentation, including coffee machines, dishwashers, and general tidinessReceive, sort, and distribute mail and packagesBook couriers (local, interstate & international)Office & Event SupportCoordinate catering, refreshments, and logistics for internal events (e.g. town halls, team events, celebrations)Support event management for quarterly team eventsAssist teams with external event coordination where requiredCreate internal communications (e.g. TV slides, staff reminders – optional)Administration DutiesEnsure administrative tasks are completed accurately and on timeProcess invoices and vendor payments via D365Assist with document formatting, submissions, and presentationsMaintain stationery and office supply inventory, including ordering and restockingOrganise business cards nationallyLog and coordinate office maintenance requests with building managementProgram security passes for new starters and visitorsAllocate and manage staff lockersProvide general administrative support across teams and assist with ad hoc tasks