Workplace Experience and Employee Engagement – Temp

Office CoordinationOwn the day-to day operations of our offices including facilities maintenance, repairs etc.Act as the first point of contact to observe and troubleshoot facilities-related issues such as lighting, HVAC, cleaning, flooring, etc. by reporting them to the appropriate Workplace Partner, building management and/or coordinating with external vendors for repair.Managing vendor requests and troubleshooting building requests using the property management portal.Manage conference room bookings and general office scheduling.Serving as the in person, point of contact for all office needs and questions.Monitoring, ordering, and stocking office supplies.Overseeing and monitoring the office for facilities concerns and facilitate timely repairs with the building management team.Coordinate food deliveries, catering set-up and breakdown, for special events.Manage various vendor accounts and invoices keeping up-to-date information and accuracies.Assist in preparation of office area for new hires in partnership with Workplace Services. Assist with new hire orientation by providing an office tour (outlining office amenities, café, copy/print room, mail services, evacuation exit doors and routes, etc.), issuing building security and access door cards,Assist in special projects and miscellaneous duties, ordering food, setting up, breaking down.Place service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.Be point person for Iron Mountain’s pick up of offsite shredding documents. Arrange for extra pick-ups when needed.Manage the reservations for employees of the Dior Café for specific events.Assist with managing the onsite Barista service.Work with Café vendor keeping food selection menus updates, café organized and cleaned, etc.Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.Assist with internal relocations.Assist with special projects and administrative tasks as needed