Administrative Assistant

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for an

• Coordinate leadership visits
• Booking space, preparing PPE, ordering lunch, coordinating schedule
• Provide administrative support to site initiatives.
• Annual inventory
• Human Resources and Engagement Support
• Communication
• Owner for communication boards
• Liaison with group communication partner
• Manage site communication inbox.
• Support engagement activities
• ERG
• CAC
• Holiday party, annual BBQ
• P-card holder
• Coordinate community partnerships/ relationships
• Research contacts and build relationships to increase Thermo Fisher awareness/ engagement in community.
• Cultivate off-site community engagement / volunteering.
• Ongoing creation and management of employee files
• Creating files for new hires
• Maintaining record retention schedule for terminated employees.
• Support new hire/ onboarding process
• Procuring supplies and assembling new hire welcome bags
• Arranging orientation and ensuring appropriate parties are aware of the sessions.
• Uniform/ safety shoe ordering for all departments
• PO creation and processing/ close out
• Office supply ordering
• Mail management / distribution
• Tracking/ Data entry for site and department initiatives (project based)
• PPI sprints
• Ethics training
• Space planning and allocation
• PPE ordering/ management of supply