Administrative Assistant

Description We are offering a long-term contract employment opportunity for an Administrative Assistant in the Plainfield, New Jersey area. This role requires managing administrative tasks, ensuring the smooth and efficient operations within our team. The industry we operate in is fast-paced and dynamic, making the need for adaptability and strong organizational skills paramount. Responsibilities: Handling customer requests for assistance in a timely and detail oriented manner. Receiving incoming packages and mail, ensuring they are correctly logged and distributed. Managing data entry tasks in the Customer Relationship Management (CRM) software and MAPICS. Assisting in the preparation and submission of invoices for projects and service work. Coordinating schedules and setting appointments to streamline communication and operations. Conducting regular updates to the job schedule board for clear and up-to-date tracking of tasks. Assisting sales and engineering teams with necessary paperwork to facilitate smooth project progression. Answering and screening incoming calls professionally and arranging conference calls when necessary. Organizing and maintaining the file system, ensuring all correspondence and other records are filed appropriately. Assisting with shipping duties as required to ensure timely delivery of packages. Requirements Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word Experience in answering inbound and outbound calls Strong customer service skills Ability to perform data entry tasks with accuracy and efficiency Experience in managing email correspondence Ability to schedule appointments effectively Excellent communication and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team High level of attention to detail and accuracy Ability to multitask and prioritize tasks effectively Strong problem-solving skills Confidentiality and discretion in handling sensitive information Previous experience in an Administrative Assistant role is desirable but not mandatory. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .