Administrative Support For The IT For Global Manufacturing Operations

ADMINISTRATIVE SUPPORT FOR THE IT FOR GLOBAL MANUFACTURING OPERATIONS NEW BRUNSWICK, NJ Required Skills:

• H.S. Diploma required.
• Minimum of 5 years Executive Associate experience.
• Project management experience helpful to assist on projects that may need special attention from the Executive and Senior Directors office.
• Self-motivated and accountable with the ability to independently investigate, analyze and recommend solutions to a broad range of problems.
• Strong knowledge of MS Office including MS Teams, Word, Excel, PowerPoint, Outlook, SharePoint, and OneNote.
• Strong attention to detail and the ability to consistently produce high quality results.
• Demonstrates integrity and an impeccable value system on a daily basis.
• Demonstrated track record to handle multiple projects in conjunction with competing demands and requests by taking initiative to adjust or change.
• Excellent interpersonal and organizational skills.
• Work independently with minimum supervision and direction.
• Detailed oriented, quick learner and able to quickly pivot and keep priorities balanced.
• Adaptable to changing needs of the team and new learning situations, able to multitask and pay close attention to detail with follow-up.
• Strong communication skills both written and verbal.
• Exhibits excellent judgment in handling confidential information, demonstrates diplomacy, professionalism, and tact in dealing with difficult situations.
• Is a collaborative team player who effectively builds relationships with team and other departments.
• Exhibits a willingness to assist and support others while balancing work demands and involves others in decision-making when appropriate.
• Project Management training.
• Familiar with IT platforms supporting IT for Human Resources, Finance, Procurement and Legal.

• Bachelor's Degree preferred.
• 2-3 years of Project Coordination a plus.

• Position provides administrative support for the IT for Global Manufacturing Operations team.
• This position requires a highly experienced professional working with/for senior executives and large teams.
• Highly motivated, independent thinker with proven problem solving and analytical skills.
• Ability to utilize technology effectively to support IT for Global Manufacturing Operations systems and/or processes.
• Ability to interact with colleagues at all levels of the organization.
• Excellent calendar management skills, including the coordination of complex meetings in multiple time zones.
• Proactively looks ahead at schedules, events, and needs of the team.
• Arrange both internal and external meetings.
• Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check internal/external availability for meetings.
• Creates requisitions and manages the lifecycle of the purchase/service order (using ARIBA & SAP).
• Processes the requisitions using ARIBA and invoices via SAP on behalf of the Executive Director and Senior Directors and team (must make sure to obtain supporting documentation) .
• Creates requisitions and manages the lifecycle of the purchase/service order .
• Must be highly proficient in MS Teams, SharePoint, and other Client systems (T&E, Workday, Ariba, SAP) including MS Office.
• Must be comfortable working with new tools and technologies including internet web-based and digital communications tools.
• Makes travel arrangements and prepares expense reports when needed.
• Ensure appropriate passport and visa documentation for international travel.
• Back-Up to Executive Associate Vice President.
• Helps on-board and off-board consultants and employees.
• Assist with ordering IT office supplies, ensure office supply drawer is organized and stocked; place purchase orders and facilities work orders, etc.
• Performs additional general office duties as assigned.

• Position located in New Brunswick with possible travel to other central NJ sites.