Coordinator

CoordinatorReq #:0000160828Category:Clerical / Administrative SupportStatus:Full-TimeShift:DayFacility:RWJ RahwayDepartment:Emergency DepartmentLocation:RWJUH Rahway Hospital, 865 Stone Street, Rahway, NJ 07065Job Overview:TheUnit Administrator Coordinatoris responsible for coordinating the Unit Administrator workflow in the Emergency Department. In addition, this position provides secretarial and administrative support while establishing and maintaining various procedures such as data collection and document tracking and filing.Qualifications:Required:

High school graduate with secretarial experience or high school plus clerical training

Must demonstrate English fluency and strong oral and written communication skills

Requires strong organizational, critical thinking and problem solving skills

Must be able to negotiate and promote consensus

Basic math and proficient computer skills required

Preferred:

Microsoft Office experience preferred

Scheduling Requirements:

Full-Time (3) 12-hour shifts

7:00am-7:00pm

Rotating Weekends and Holidays

Essential Functions:

Coordinate department/unit work- flow. Maintain responsibility for accuracy. Assign tasks to secretaries and attendants. Provide information to management regarding performance of front desk staff and attendants for use in performance appraisal performance management

Keep management informed of problems or issues related to unit activities.

Serve as a resource internally and to administrative personnel for hospital policies, insurance and other issues. Direct personnel to appropriate hospital resources

Establish procedures for completion of clerical tasks, records, statistics and files. Continually update staff on new unit policies and procedures

Coordinate unit policies and procedures across all care settings. Review new policies and procedures submitted by Unit Administrators. Discuss submissions, coordinate with units, critique and make recommendations for changes or approval to Nursing Director/Nurse Managers. Coordinate final policy completion. Ensure standardization between units and with hospital as appropriate

Design all record keeping and patient instruction tools and forms for the hospital. Review submissions from the Unit. Coordinate with Unit Administrators and ensure standardization between units and with hospital as appropriate

Assists manager with interview and selection of Unit Administrators as requested

Receive orders and check for completion. Check invoices against order information and approve for signature

Coordinate statistics, reports and records as needed. Coordinates with education any competencies as delegated by manager and tracks completion

Track and submit data as requested for special or ongoing projects. Submit data to Director/Nurse Manager, hospital personnel or outside the hospital as directed

Perform all Unit Administrator duties as encompassed in UA job description

Orient or coordinate orientation of Unit Administrators and coordinate activities with other departments as necessary

Correct deviations from established work methods and performance standards on an immediate basis. Report observations and actions to director for follow up. Provide observations of performance relative to established work methods and performance standards and the attainment of expectations

Coordinate staffing coverage for all Unit Administrators in all units/departments

Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Benefits and Perks:At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO)

Medical and Prescription Drug Insurance

Dental and Vision Insurance

Retirement Plans

Short & Long Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible Spending Accounts

Wellness Programs

Voluntary Benefits (e.g., Pet Insurance)

Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!RWJBarnabas Health is the premier health care destination providing patient-centered,high-quality academic medicine in a compassionate and equitable manner, while deliveringa best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.Equal Opportunity EmployerRWJBarnabas Health is an Equal Opportunity Employer