Executive Assistant

Description We are offering a contract to permanent employment opportunity in the pharmaceutical industry. The role is for an Executive Assistant. This role involves providing administrative support to the SVP of Scientific Affairs, with duties spanning across calendar management, interdepartmental coordination, drafting correspondence, and handling confidential matters with discretion. Responsibilities: Managing the calendar of the SVP of Scientific Affairs, arranging travel plans and itineraries, and screening phone calls. Directing inquiries to the appropriate party and handling confidential matters with discretion. Coordinating senior leadership meetings and activities between departments and external parties. Drafting routine and complex correspondence, presentations, and reports, and handling incoming issues and concerns addressed to the Executive. Submitting standard company forms and documents such as purchase orders, expense reports, payment requests, and assisting with expense tracking and reconciling statements. Utilizing software tools including Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time for various tasks. Managing the Executive's office to maintain credibility, trust, and support with senior management staff. Leading to build relationships crucial to the success of the organization and managing a variety of special projects for the Executive. Ensuring effective leadership of the department by facilitating the Executive's ability to handle priorities or conflicts expeditiously and proactively. Handling Calendar Management, Correspondence, C-Suite, Documentation, Concur Expense, and Concur Travel related tasks as part of the role. Requirements Proven experience in the role of an Executive Assistant, preferably within the pharmaceutical industry Proficiency in Microsoft Office Suite, including advanced skills in Microsoft Excel and Microsoft Outlook Experience with Concur for managing expenses and travel arrangements Familiarity with CRM systems for managing client relationships Excellent calendar management skills, with the ability to coordinate complex executive meetings Experience in handling correspondence at the executive level Knowledge of the C-Suite level of business operations Strong documentation skills, with an emphasis on accuracy and attention to detail Familiarity with About Time for time tracking and project management Ability to manage sensitive and confidential information with discretion Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .