Executive Assistant

Description We are offering a long-term contract employment opportunity for an Executive Assistant to join our team based in New Brunswick, New Jersey. This hybrid role will require you to work both on-site and remotely, splitting your time between two offices as per necessity. You will be providing advanced and diversified support to an Executive Office, handling confidential information with discretion and demonstrating strong organizational skills. Responsibilities: Oversee the operations of an Executive Office, developing and maintaining administrative policies and procedures to foster a stable, efficient working environment. Manage communication effectively, ensuring matters requiring senior management attention are conveyed in a timely manner. Coordinate high-level meetings and events, including agenda preparation, logistics, and follow-up activities. Prepare confidential correspondence, reports, spreadsheets, and presentations. Handle incoming calls, emails, and mail promptly and professionally. Welcome office guests warmly and manage visitor parking and conference room reservations. Coordinate office supply and computer equipment procurement. Maintain the Executive's credentials and Continuing Medical Education (CME) records. Conduct research and prepare background reports to support decision-making. Assist with budget preparation by documenting expenditures and forecasting needs. Manage special projects independently, including marketing initiatives and recruitment support. Liaise with University departments such as Purchasing, HR, IT, Payroll, and Facilities, attending related meetings. Oversee recordkeeping and filing systems within the office. Manage the Executive's calendar, including scheduling, travel arrangements, and expense reimbursements. Ensure adherence to compliance standards as per policies and federal/state regulations.Requirements Proven experience with ADP - Financial Services is crucial for effective performance in this role. Proficiency in using Cisco Webex Meetings is essential for facilitating virtual meetings and collaborations. Familiarity with Concur for managing expenses and travel arrangements is required. Demonstrated ability to use CRM effectively for maintaining customer relationships and managing data. Experience with Kronos Timekeeping System is necessary for accurate time-tracking and workforce management. Knowledge of About Time software for efficient project management is a must. Robust Calendar Management skills are required for scheduling and organizing appointments and meetings. Exceptional Communication skills are necessary for conveying information clearly and effectively. Capability to handle Conference Calls is required for coordinating with various teams remotely. Strong Correspondence skills are needed for managing official communications and documents effectively. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .