Executive Assistant

Turner & Townsend is seeking an experienced Executive Assistant with a minimum of 5 - 8 years post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.This role supports the EVP and Operations Lead for North America. There will be heavy calendar management, meeting planning and travel coordination, among other responsibilities.Executive Assistant duties to the EVP and Operations Lead:Pro-active calendar management and travel coordination for both domestic and international meetings.Submit expenses on behalf of the EVP.Anticipate needs, pre-empt and resolve issues while prioritizing tasks to proactively support the Sr. Vice President.Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room.Support development of presentation content and report development for various meetings and Board meetings.Update and maintain organizational chart for the New York office.Field and screen incoming phone calls.Attend Board meetings and prepare all corresponding Board books, which includes managing reporting timelines with senior Directors across the business.Ad-hoc projects as needed.SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Please note: you may be required to perform other duties as assigned that are not outlined in the Job Description