HR Office Assistant

Office Assistant/Front Desk Receptionist – Interview Happening This Week Location: Princeton, NJEmployment Type: Full-time, Site-Based (Monday – Friday, 8:00 AM – 4:00 PM)Job Summary:The Office Assistant/Front Desk Receptionist will play a key role in ensuring smooth office operations by managing front desk responsibilities, supporting administrative functions, and providing a welcoming and professional environment for employees, clients, and visitors. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Additionally, this position will provide administrative support to the Head of HR, including entry-level recruiting responsibilities.Key Responsibilities:Front Desk & Reception Duties:

Serve as the primary point of contact at the front desk, ensuring a professional and welcoming environment.

Greet and direct visitors, ensuring they sign in appropriately and are connected to the correct personnel.

Answer and route phone calls in a professional manner; take messages and provide information as needed.

Manage incoming and outgoing mail, packages, and deliveries.

Maintain the front desk area and lobby to ensure cleanliness and organization.

Office Administration & Operations:

Ensure the office remains clean, organized, and fully stocked with necessary supplies.

Assist with ordering and managing office supplies, company-branded merchandise, and kitchen essentials.

Maintain and organize office storage areas, including supply closets and shared workspaces.

Manage vendor relationships for office equipment, supplies, and maintenance services.

Coordinate office maintenance requests and work closely with building management or external vendors as needed.

Assist in planning and coordinating company events, meetings, and team gatherings, including catering, room setup, and logistics.

Hospitality & Meeting Coordination:

Assist with setting up and cleaning up conference rooms for meetings and events.

Ensure refreshments and hospitality supplies are stocked for client and employee meetings.

Support executives and team members with meeting logistics, presentation materials, and scheduling.

HR & Recruiting Support:

Assist with entry-level HR functions, including organizing resumes, scheduling interviews, and posting job openings.

Maintain and update recruitment tracking documents and candidate files.

Support new hire onboarding processes, such as preparing welcome materials and coordinating first-day logistics.

General Administrative Support:

Provide administrative assistance to the Head of HR and leadership team as needed.

Assist in preparing reports, presentations, and other business documents.

Maintain confidentiality when handling sensitive company and HR-related information.

Qualifications & Skills:

Energetic, professional, and well-mannered with a positive and customer-service-oriented attitude.

Excellent communication skills (written and verbal) with the ability to interact with all levels of the organization.

Strong organizational and multitasking abilities, with keen attention to detail.

Proficiency in office technology including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Ability to work independently while also being a team player.

Strong problem-solving skills and ability to handle tasks with efficiency and professionalism.

Experience handling confidential information with discretion.

Bachelor’s degree preferred (or equivalent experience).

Previous experience in an office assistant, receptionist, or administrative support role is a plus.

Work Environment & Schedule:

This position is 100% on-site in Princeton, NJ.

Work hours: Monday – Friday, 8:00 AM – 4:00 PM.

Occasional overtime may be required for special events or meetings.

Interviews are happening this week! If interested, please send over your most recent resume to sammurray @ (smauriello@astoncarter.com) astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail.Pay and BenefitsThe pay range for this position is $22.00 - $25.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Princeton,NJ.Application DeadlineThis position is anticipated to close on Mar 31, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.