Office Admin

Office Administrator with QuickBooks Experience — Summary

Detail-oriented and highly organized Office Administrator with strong experience managing day-to-day office operations, financial recordkeeping, and administrative support. Proficient in QuickBooks for invoicing, billing, payroll, bank reconciliation, and expense tracking. Adept at coordinating schedules, maintaining accurate documentation, and providing excellent communication across teams and clients. Known for improving workflow efficiency, supporting management, and ensuring smooth and professional office operations.

Key Skills

QuickBooks (AP/AR, invoicing, payroll, reconciliation)

Office administration & clerical support

Vendor and client communication

Data entry & record management

Scheduling & calendar coordination

Basic bookkeeping & financial reporting

Microsoft Office / Google Workspace

File organization & office workflow management

Sample Job Description (Employer-Ready)

Office Administrator (with QuickBooks Experience)

Responsibilities:

Manage daily office operations, including scheduling, filing, and correspondence.

Enter and maintain financial transactions in QuickBooks, including invoices, payments, and expenses.

Perform bank and credit card reconciliations monthly.

Support payroll processing and maintain employee records.

Prepare financial reports and assist with budgeting when needed.

Handle vendor communications, purchase orders, and supply management.

Provide administrative support to management and staff.

Maintain accurate documentation and ensure compliance with internal procedures.

Qualifications:

1–3 years of office administration or bookkeeping experience.

Proficiency in QuickBooks

Strong communication, organization, and multitasking skills.

High attention to detail and accuracy.