Office Assistant

Description We are offering a long term contract employment opportunity for an Office Assistant in West New York, New Jersey, 07093, United States. This role involves handling a variety of administrative tasks in the office environment and utilizing your skills in office administration and answering inbound calls.Responsibilities: Managing the office administration function to ensure smooth operations. Answering phone calls promptly and professionally. Assisting with scheduling appointments and managing staff allocations. Undertaking data entry tasks and maintaining organized office files. Ensuring office equipment is operational and office supplies are well-stocked. Assisting with basic accounting tasks such as billing and invoicing. Preparing financial reports with a high degree of accuracy. Serving as the first point of contact for office visitors and maintaining a professional demeanor. Utilizing Microsoft Office applications and database management systems proficiently. Building and maintaining effective relationships with colleagues and clients. Requirements Proficiency in handling and responding to inbound calls in a professional and courteous manner Demonstrated ability in office administration, including managing files, scheduling appointments, and maintaining office supplies Excellent communication and interpersonal skills to interact effectively with clients, staff, and management Ability to prioritize tasks, manage time effectively, and meet deadlines Strong problem-solving skills and the ability to handle office-related issues promptly and efficiently Familiarity with office equipment such as photocopiers, scanners, and fax machines Proficiency in using computer applications such as Microsoft Office Suite for tasks like data entry, creating documents, and managing emails High level of accuracy and attention to detail in all tasks Ability to work independently as well as part of a team High school diploma or equivalent qualification; further training in Office Administration is a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .